TRANSPORTATION ALLOWANCE FOR SFC & CSS

"I listen and I forget, I see and remember, I experience and I understand" - a Chinese proverb

TO                   :           ALL SBU

FROM             :           HONEY LOU U. CASTILLO

SUBJECT         :           TRANSPORTATION ALLOWANCE

OBJECTIVES:

            1. To lessen the expenses for gasoline by 5%, cost reduction.

2. To become more efficient and to have a regular and consistent work schedule.

3. To increase net income by 1% every month.

BACKGROUND:

HGMP staff failed to emphasize the payment provisions on the PPA and customers failed to follow the standard procedures that installments due shall be paid at Holy Gardens Memorial Park at its principal office. Gasoline expenses also increased due improper method of collection, lack of regular and consistent work schedule. Likewise, there is a big amount of reimbursements of travelling expenses.

COST AND BENEFIT  ANALYSIS:

SBU	Average Cost per month			Transportation	Cost Reduced	%
	Gasoline Exp.	Transpo Exp.	Total Expenses	Expense
HGLUMP	7,500.00	1,500.00	9,000.00	500.00	1,000.00	33%
HGPMP	12,000.00	1,750.00	13,750.00	500.00	1,250.00	29%
HGGMP	8,000.00	1,500.00	9,500.00	500.00	1,000.00	33%
HGCMP	4,000.00	1,250.00	5,250.00	500.00	750.00	40%
HGOMP	7,000.00	1,600.00	8,600.00	500.00	1,100.00	31%
Total	38,500.00	7,600.00	46,100.00	2,500.00	5,100.00	166%

WHAT TO DO NEXT:

1. Provide SFC and CSS with a monthly transportation expense in the amount of Php 500.00 per month.

• CSS with no sales from previous months will not be entitled for the allowance.

2. Proper work schedule through a regular and consistent Work Schedule of all SBU staffs. Monitoring and checking of work schedules through the ACMO

PROVISIONS:

1. HGMP vehicle shall only be used for the following:

·         Tripping

·         Saturation and Sales Presentation

·         Visitation of Clients

·         Delivery of Documents

·         Depositing of collections

A written approval for any other purpose or use of company vehicle shall implement.

2. No reimbursement for travelling/ transportation expense will be processed unless otherwise authorized/ approved by the ACFC, noted by the SMD.

3. Regular and consistent work schedule.

Effective July 01, 2012.

For compliance.

                                                                                    Noted by:

HONEY LOU U. CASTILLO                                        JORGE U. SAGUINSIN

ACFC                                                                         SMD

Sample Statement of Account

"I listen and I forget, I see and remember, I experience and I understand" - a Chinese proverb

San Fernando Lands Inc.
Quezon Ave., San Fernando City, La Union
Tel. # (072) 888-4207
Name		xxxxxx, xxxxx
Lot Type	:	xxxx
Block No.	:	xx
Lot No.	:	x
Net Lot Price		33,870.96		Payment Scheme :			Term: 1 year
Perpetual Care		4,064.52				Rate: 12% per Annum
VAT		4,064.52
TOTAL LOT PRICE		41,999.99
Schedule of Payments:
RF/DP/MA		Date	AMOUNT	MA		Penalty for Late Payment	Total Amount for Late Payment
Processing Fee		February 14, 2012	600.00
Down Payment		February 23, 2012	8,400.00
M.A.	1	March 30, 2012		3,136.00	0.04	125.44	3,261.44
M.A.	2	April 30, 2012		3,136.00	0.08	250.88	3,386.88
M.A.	3	May 30, 2012		3,136.00	0.12	376.32	3,512.32
M.A.	4	June 30, 2012		3,136.00	0.16	501.76	3,637.76
M.A.	5	July 30, 2012		3,136.00	0.20	627.20	3,763.20
M.A.	6	August 30, 2012		3,136.00	0.24	752.64	3,888.64
M.A.	7	September 30, 2012		3,136.00	0.28	878.08	4,014.08
M.A.	8	October 30, 2012		3,136.00	0.32	1,003.52	4,139.52
M.A.	9	November 30, 2012		3,136.00	0.36	1,128.96	4,264.96
M.A.	10	December 30, 2012		3,136.00	0.40	1,254.40	4,390.40
M.A.	11	January 30, 2013		3,136.00	0.44	1,379.84	4,515.84
M.A.	12	February 28, 2013		3,136.00	0.48	1,505.28	4,641.28
		TOTAL	9,000.00	37,632.00		9,784.32	47,416.32
		Summary of Payments
		Processing Fee	:	600.00
		Downpayment	:	8,400.00
		Monthly Installments	:	37,632.00
		TOTAL		46,632.00
	This is a single statement of account, there will be no further monthly statement that will be sent
to you after you receives this. The undersigned hereby waives my right to notice or a demand letter.
Prepared By:				Noted By:
				HONEY LOU U. CASTILLO
Accounts Receivable Asst.				Acting  Financial Controller