Collection of Hataw accounts

Memorandum:

Date:   April 19, 2015

Collection of Hataw Accounts:

The next problem with Hataw is collection.  If we do not collect, then we CAN NOT MAXIMIZE THE FULL BENEFIT OF THIS PROMO TO GENERATE CASH,   hence a solid systematic collection effort is needed.

1.  The first 7 months are collected by the sellers;   if the sellers do not collect, they do not get anything;

2. The next 53 months can be collected by the seller and/or by sellers who wish to be collectors.   The collectors should be of good moral character or with wheeled vehicles.

   We pay P50.00 for accounts of P1,000 or more and P25.00 for accounts below P1,000.00

3. The ICR assistant should watch out and monitor the collection.  Any account that is arrears for 2 mos should be sent collection letters and forfeited ASAP

FOR COMPLIANCE

TRANSPORTATION ALLOWANCE FOR SFC & CSS

"I listen and I forget, I see and remember, I experience and I understand" - a Chinese proverb

TO                   :           ALL SBU

FROM             :           HONEY LOU U. CASTILLO

SUBJECT         :           TRANSPORTATION ALLOWANCE

OBJECTIVES:

            1. To lessen the expenses for gasoline by 5%, cost reduction.

2. To become more efficient and to have a regular and consistent work schedule.

3. To increase net income by 1% every month.

BACKGROUND:

HGMP staff failed to emphasize the payment provisions on the PPA and customers failed to follow the standard procedures that installments due shall be paid at Holy Gardens Memorial Park at its principal office. Gasoline expenses also increased due improper method of collection, lack of regular and consistent work schedule. Likewise, there is a big amount of reimbursements of travelling expenses.

COST AND BENEFIT  ANALYSIS:

SBU	Average Cost per month			Transportation	Cost Reduced	%
	Gasoline Exp.	Transpo Exp.	Total Expenses	Expense
HGLUMP	7,500.00	1,500.00	9,000.00	500.00	1,000.00	33%
HGPMP	12,000.00	1,750.00	13,750.00	500.00	1,250.00	29%
HGGMP	8,000.00	1,500.00	9,500.00	500.00	1,000.00	33%
HGCMP	4,000.00	1,250.00	5,250.00	500.00	750.00	40%
HGOMP	7,000.00	1,600.00	8,600.00	500.00	1,100.00	31%
Total	38,500.00	7,600.00	46,100.00	2,500.00	5,100.00	166%

WHAT TO DO NEXT:

1. Provide SFC and CSS with a monthly transportation expense in the amount of Php 500.00 per month.

• CSS with no sales from previous months will not be entitled for the allowance.

2. Proper work schedule through a regular and consistent Work Schedule of all SBU staffs. Monitoring and checking of work schedules through the ACMO

PROVISIONS:

1. HGMP vehicle shall only be used for the following:

·         Tripping

·         Saturation and Sales Presentation

·         Visitation of Clients

·         Delivery of Documents

·         Depositing of collections

A written approval for any other purpose or use of company vehicle shall implement.

2. No reimbursement for travelling/ transportation expense will be processed unless otherwise authorized/ approved by the ACFC, noted by the SMD.

3. Regular and consistent work schedule.

Effective July 01, 2012.

For compliance.

                                                                                    Noted by:

HONEY LOU U. CASTILLO                                        JORGE U. SAGUINSIN

ACFC                                                                         SMD