Future documentation of new vehicle transaction

Follow up.

This was assigned to Marecho Conde and MM and it is clear there is no turn over on this..

Note on their  201 file.

HR.  FOR COMPLIANCE

JA TA FOR STRICT COMPLIANCE

On Tue, Jan 16, 2018 at 8:38 PM Jorge Saguinsin <holygardens.groupnew@gmail.com> wrote:

TO         :       TA

                     AP

Subject:   Documentation of Vehicle Acquistion,  Present and Past

You are instructed to  immediately document the transaction in the documentation of vehicles:

Show me the draft documents ASAP

Past:     L300   Calamba for CMCS  with a Promissory Note   to ERS

             L300 for Pangasinan CMCS  with a Promissory Note  to ERS

                           backlogs would have to be paid

             The G4 of   Mila Manaig charged vs. ME

Present:    Pangasinan -   PN for NV 350 12 seater   to ERS

                Calamba         PN for NV 350 premium    to  ERS

               Calapan       -   PN for Crosswind  to Calamba

               Malasiqui     -   PN for Crossiwnd   to   Pangasinan

Suggested template:

This agreement entered to by and between 

 ____________________________________________--represented by _______________   (Or ERS) hereinafter known as LENDER

                                        and

 ___________________________________________represented by 

________________________hereinafter known as the BORROWER

Whereas the borrower is desirous of acquiring a vehicle  for its increased efficiency and speed in carrying out its business;

Whereas the Borrower has the manpower, skiils and management ability to operate, maintain and pay for its monthly obligation

Where as the Borrower is very unlikely to have a good credit standing with banks  and car companies the former lacking updated financial statements and reports

Whereas the Lender has the capability to lend at affordable interest rate to get sufficient ROI for its funds, 

Whereas the borrower agrees that the Lender can have more generous terms for the repayment of the loan and more consideration

For and in consideration of the above premises, both parties have covenanted, agreed and affirmed on the following:

1.  The borrower will acquire a vehicle more particularly described as follows:

      Brand

     Model

     Year

     Described

     Quoted Price by Dealer

2. The Lender will pay in cash the car dealer in the net amount of P_______________

3.  The borrower agrees to:

      1 Pay a down payment of  ______________________________

      2.  Pay a monthly of   ______________________________________

          representing     Principal __________________

                                 Interest  __________________

       for three years

        nominal interest of 4.5% per annum straight financing

       religiously and faithfully every _______of the month without need of demand

    3. Pay the comprehensive insurance every anniversary day of _________________

       endorsed to the Lender without need for demand

    4.  Hire  a qualified and competent driver with professional drivers license to drive the 

         said vehicle safely 

    5.  Subject the vehicle to regular and rigid maintenance schedule .  Keep the vehicle in 5 always, looking and smelling clean

    OTHER CONDITIONS

    1.  Proper record keeping of travel, TRT

    2.  Proper filing of OR, CR and insurance

    3. Regular training and refresher course for the driver

   4.  Only authorized driver and travel under TRT

   FOR STRICT COMPLIANCE

             

--

PAGSASANAY SA TAGUMPAY (Training for Success)

SETTING THE STANDARDS IN INTERMENT SERVICE

Innovation creates more wealth and more customers

  Jorge U. Saguinsin

  Be a BIDDA now

  RRURAC   (Read, Reflect, Understand, Realize Act, Check)

   Please visit the following sites:

   

   Free Obituaries for Friends of Holy Gardens

   Free Obits for Holy Gardens Customers

   Archives for Holy Gardens Tributes

   Birthdate and death date anniversaries of dearly departed

   Holy Gardens Rewards

   Patsikot/SUV Promo

Notice:   This email address is a private property of Holy Gardens Group and its contents are private and confidential.    Its contents and attachment  may not be copied nor forwarded to parties other than the ones intended to,  nor can the contents be used other than the original intent  You are advised to delete the message you received if in case it may have been wrongly sent to your good office

--

PAGSASANAY SA TAGUMPAY (Training for Success)

YOU MUST ACKNOWLEDGE RESPOND TO THIS EMAIL...

COMMUNICATIONS PERFORMANCE IMPACTS  THE PE    (which is basis for promotions)

SETTING THE STANDARDS IN INTERMENT SERVICE

Innovation creates more wealth and more customers

  Jorge U. Saguinsin

  Be a BIDDA now

  RRURAC   (Read, Reflect, Understand, Realize Act, Check)

   YOUR OFFICES ARE OBLIGED ORDERED TO UPDATE  THEIR POSTS AT

    THE FOLLOWING SITES: (they have been placed here for your easy reference)

   

   Free Obituaries for Friends of Holy Gardens

   Free Obits for Holy Gardens Customers

   Archives for Holy Gardens Tributes

   Birthdate and death date anniversaries of dearly departed

   Holy Gardens Rewards

   Patsikot/SUV Promo

Notice:   This email address is a private property of Holy Gardens Group and its contents are private and confidential.    Its contents and attachment  may not be copied nor forwarded to parties other than the ones intended to,  nor can the contents be used other than the original intent  You are advised to delete the message you received if in case it may have been wrongly sent to your good office

Rules on OBSERVATION OF SALES

TO    :   All Sbus

             Accounting

            Marketing

SUBJECT:   RECOGNITION OF SALES

Objecives:   1.  To set order in the collection of PPA,, recording of OR and deposit slips

This memorandum should settle once and for all the issues regarding submission of PPA, and submission of reports by Treasury

and the  Cash Voucher for outright commission

1.  A sale is recognized, as per Civil Code when the following conditions are met:

            1.  There is a contract

            2.  There is a consideration (payment)

2.  To fulfill this:

        The sbu must immediately send copies of the 3f PPA for confirmation

         The sbu must immediately send copies of the OR to the 3f

        Treasury must properly note the deposit slip validation number in the DCP for reconciliation of the outright commission  (Is this being done?)

       THE SBU IS NOT AUTHORIZED TO DISBURSE COM UNLESS 1 IS FULFILLED.

   In the same manner, we should recognize sales only when there is PPA sent to the 3f, and there are copies (our copy) of the OR

   We cant give com, nor recognize sales achievement, award prizes:  cash sale incentives, incentives unless # 1 is complied with

   IN THE OCV, the PPA number, the OR number of payment, and the  Validation number of Deposit slip must be properly noted (as we are 

   doing in the IF;  No deposit of the interment fund, no replenishment of IF

2.  As to the outright com, the SBU will be authorized to disburse the same only upon submission of the sales contract to 3f, and copies of the 

     deposit slip and OR are submitted to the 3f .  The com can be taken from a fund, or from the  remittance duly evidenced by the Cash

     Voucher for outright com

Replenishmen vs Reimbursement - Proper Management of Interment Fund

Memorandum:
'

Everybody is enjoined to manage their IF correctly and strictly The false receipts being submitted (there are  OR from supplier/contractor with receipt  BUT NOT PAID)   is  is not allowed and perpetrators of this shall accordingly be disciplined under CCD for false documentation.  They are not submitting  their cash account with the IF replenishment request.

1.  Request/process at the sbu reimbursementt fast;  at the lmatest 7 days

2.  AP shall process this asap

3.  The SBUs must inform this office of the delay by AP;  AP shall accordingly inform of the delays/discrepancy at the SBU

3.  The IF request shall be accompanied by a cash count of the Interment Fee Fund. as is the requirement

Jorge US