Memorandum:
Please reply. CCD 2.27
To : All
Subject: Process on clearances
Background:
I understand two former staff are requesting for clearances. However, their status of separation is unclear at present.
Please take note of the following:
1. There is a new clearance form to be observed/used;
2. Clearances are not issued to employees who have been dismissed for a cause especially for behavior vs process or against company property. In case the employee submitted the resignation letter ahead of the disciplinary action or when the discipline letter has been issued, the resignation can not be acted upon while the disciplinary action is pending/undergoing.
3. However, heads may still pursue the clearance procedure if only to locate missing files, unauthorized transactions, unresolved transactions/transactions that are hanging, unpaid personal debts to co employees.
Clearances may be issued if alleged debts even to food vendors and informal lenders have been paid.
For compliance and addition to handbook
MJ and IH kindly inform the parties concerned, if necessary in writing.
Jorge US
Holy Gardens Group
