MC No 2020 - 001 Additional information required for abstract from SBU
Regarding abstracts
Objective: 1. To speed up sharing and simplify abstact from SBU
2. To minimize errors and blame game
3. To make every one efficient: JV sharing and payment of
commission.
Old procedure:
1. Price list and fund sharing are together in one sheet adding to the confusion
2. The sbu encodes the payment and collection sharing adding to errors
confusion, errors and delays (giving the SBUs excuse not to send the
abstract
The abstract is a master abstract and all collections whether lot related
service related are encoded
3. SBUs send emails with attachment expanding the gmail eat up of email
space and adds to the work of everyone: sbus makes the excel
file, saves emails the xls, 3f receives the email downloads and then reads
copy pastes the entries
We have used google drives before.
Proposed new procedures in 2020
1. All SBUs share files via Google drive (a la drop box)
SBU encodes only the following information: (SBU date)
1. Date:
2. Account Number
3. OR Number
4. Name
5 Amount Paid
6. Lot Number Block Number
7. Year start of the Acct X DIFFICULTY WITH HGGMP
8. Promo Type x DIFFICULTY WITH HGGMP
9 NLP %
ALL NON LOT TRANSACTIONS/COLLECTION ARE EXCLUDED
Thus the c3 company has to be registered for separate OR and abstract
Thus in payment of commission we have 8 and 9 as promo reference in n payment of the commission
2. 3f gathers the data via the Google drive copy pastes (ASSIGNMENT FOR
MARLOU)
3. On his template which has % distinction as with regards to Collection
Fee Insurance, MCF, ME, VAT
4. Based on campaign years, he might have ready template for each campaign
(Option to hack the formula by using % of NLP/Total average collection for the
past 6 or 12 months, and then adjust the fund sharing template accordingly
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