To: All
--
HR
Accounting
Thru: GM Madel
HR
Subject: Restatement of the Policies/procedures on being Absent, AWOL, Tardiness and Travel Notice
On being absent:
Old Policy
Leave of Absence
Employees who will not be able to work must seek prior written approval of the superior as defined by the present organizational chart. Leave notification through texting and calling is strictly prohibited. Only emergency in nature should have notified the superior or the next in rank via telephone. Upon his return the absent employee must confirm the absence officially by filling up the official leave form. If the employee was sick for more than a day he/ she shall submit a medical certificate.
Failure to observe this shall mean the employee is AWOL- absent without official leave and shall be subject to disciplinary action under the Code of Conduct and Discipline. All employees on training are encourage not to absent, as will affect judgment on his reliability or trustworthiness.
Note: Filing of Leave of Absence must be one (1) month in advance
New policy
2. If an employee has been sick for 4 days or more, he/she must present a medical certificate to HRD and must fill up the Request for Leave of Absence Form Vacation leaves (with or without pay), must be approved by department heads at least 3 working days prior to the first intended vacation date
a) Absences not covered by the above requirements shall be considered as unexcused and therefore, subject to appropriate disciplinary action and/or salary deductions as may be required b) A Request for Leave of Absence must be accomplished duly approved by the employee's department head
For Absence Without Official Leave (AWOL), the following schedule of penalties shall apply:
1 st Offense Written Reprimand
2 nd Offense Two (2) Day Suspension
3 rd Offense Four (4) Day Suspension
4 th Offense or if employee continues to be absent for 5 days without notice Termination
Absence (even a lone absence) is a prequalifier for certain incentive program,will disqualify a staff from receiving incentives
Thus texting being absent or not filing a leave form is an AWOL OFFENSE. Offenders take note.
2. Travel notice
Noted: those go out without travel notice or have one without approval
10. OFFICIAL BUSINESS (OB) (trainings, seminars, conventions, client calls or any other related business transactions)
1. An employee who is required by his department head or immediate supervisor to go on official business for at least one full day, must accomplish the Travel Notice formduly approved by his/her department head at least one business day before the specific date.
2. An employee who may be required to go on official business for less than a day from the office, such as bank and/or any government company related transactions, must accomplish the Daily Travel Notice form form to the guard on duty upon leaving and upon returning back to the company premise.
As collatilla to this, the TN must bear the approval of his/her supervisor or department head.
Several infractions of this has been observed
3. Tardiness: Under time
TARDINESS / UNDERTIME
A 10-minute grace period in the morning shall be allowed, i.e., 8:15am and shall be considered excused but is still late without penalty
An employee if he/she arrives after 8:15am of a regular working day and the resulting undertime, counted from 8:00am, shall be deducted in his/her salary. When an employee comes after 8:30, he she is considered absent and sent home
The following schedule of penalties shall apply for tardiness exceeding 5 times or an accumulation of 120 minutes whichever comes first in a month for a period of one year :
1st Offense Oral Reprimand
2nd Offense Written Reprimand
3rd Offense One (1) Day Suspension
4th Offense Two (2) Day Suspension
5th Offense Four (4) Day Suspension
6th Offense Eight (8) Day Suspension
7th Offense Fifteen (15) Day Suspension
8th Offense Termination
Incentives for Punctuality
An Incentive of P500.00 cash shall be granted to employees: whether trainee, probationary or
or regular if they regularly report at 7:30 and are not absent.
Walang half day sa AM; only PM. Beyond 830 you are absent
Jorge U. Saguinsin
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