TO: Holy Gardens Greenhills
--
Holy Gardens La Union
cc: BPI Accounting
BPI HR
Mam Madel
SUBJECT: LIQUIDATION OF CASH ADVANCE
Recent events have revealed weaknesses of our financial accounting operating system on the above subject matter.
Requests for cash advance for Christmas parties were reported to have been deferred and delayed because most SBUs have failed to liquidate their cash advance for November 1 (a time lapse of more than one month)
The cash advance procedure calls for liquidation (submission of receipts) together with Cash Advance Form within 72 hours (3 days)
The delayed liquidation of cash advance is a major offense, like prompt submission of abstracts and is a class D offense under CCD
2.28 Any acts of insubordination or disobedience - Class D
2.29 Failure to report submit Abstract Proof Sheet with Cash Count and
deposit slip or deposit daily cash collection intact daily; or failure to
account for all OR accurately that are in the employees custody - Class D
2.30 Failure to account/liquidate cash advances: promptly (within the
prescribed time) and support the same with receipts ( OR) The
cash advance requesitioner must only spend for the purposes indicated.
This includes IF and revolving fund - Class D
Administrative action required
1. Sending of this hard copy memo to erring SBUs (HR Rheeza)
2. Monitoring the submission of explanation and liquidation of cash advance
3. Proper filing and recording of outstanding cash advance by SBUs and collection thereof asap
An immediate explanation is required of the erring CMO and SBUs
Jorge U. Saguinsin
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