MC on proper conduct of Trainees RI to R2

Memorandum Circular No 2017

Subject:   Proper Conduct of Trainees during the probationary period:

Objectives:

1.  To have professional productive and performing employees  in the company

2.  To build a strong organization and bright future for every one.

3.  To build morale and discipline in the organization

Reality:

We have new recruits who have been improperly trained and have even created problems for the company.  They have not performed and even tried to shape the company and influence our employees to conform to whence they come from;

Pre employment:

1.  As much as possible we do not run after candidates who do not answer text messages or who do not report on the appointed time.

2.  After interview with the GM no further interview (final) unless the following have been completed)

      1.  Background investigation following the correct format;  A special attention must be made on previous employment especially conduct on the job.

      2.  Completion of requirement.

      3.  Health condition family situation.  We do not wish to hire new employees who have great financial burden due to health condition of spouse or other member of the family who will affect the performance of the employee on the job

      4.  Is the female pregnant or about to get married.  Is he going to be unproductive soon when she has a baby.  As much as possible we avoid hiring employees who have infants and or children who are only 7 years or below (they get sick often)

    

Orientation:

1.  All employees whether officer or the staff must undergo orientation before being part of the plantilla.  For this the employee must be given certificate or training supported by signatures and proofs that all the subject matter were taken up

2  Those who are late or fails to attend any of the session shall be dropped from the rolls;  and also those who fail to produce the outputs. 

3.  Completion of requirements of the orientation:  projects reports, tests, and ppt.

4.   The format of orientation is AM theoretical and exams, PM practical:   On the job training

5.  The staff must be impressed not to go home if the seniors are sweating it out to understand the meaning of hard work.

6.  Learning to do:    dapat matutong maging service oriented (oto san) clean offices clean tables buy food, and other minor tasks

7.  Panunumpa:   The trainee must be sworn in before her colleague in a ceremony . Pledge must be signed and filed at 201 file

AT THE END OF THE ORIENTATION, the trainee must: or have changed his mindset:

      1.   Is positive about life and job

      2.  Is solution and action oriented;

      3.  Has a right attitude towards the company and his co worker;

      4.  Understands and embrace the company business (patay) its product,history and show signs of care and ownership.  

       5.  Has abandoned the undesirable  words and thoughts)

     

On the job training:

1.  Admin plan  Thorough briefing on the admin plan:   the responsibility  the tasks the output, outcome,  the steps and training materials

      1. The period of one month shall be intensive;  Both the trainees and the trainor must report the mastery of the trainee of the job.  Hr must conduct revalida.

2. ID. Trainees upon the completion of the training be issued an ID which the trainee must proudly wear

3.  Sun or globe cellphone #.   Within one week after being hired, the trainee must submit or register his CP # of sun  or globe sim  for easy access.

4.  Wearing of business attire and or uniform   Informal clothes jeans, etc are not to be tolerated.  As much as possible, as soon as possible the office uniform which has been pending for the last 3 years must be finished

5.  Punctuality -  The office encourages promptness in all undertakings:  appointments and submissions of requirements and thus the coming earlier than the prescribed time (30 minutes before )is strongly encouraged  This is to pave way for AM talk and preparation:  cleaning the office etc, preparation of the stuff, etc so that every body becomes very productive.  Flexitime etc may be allowed only if the employee has initially complied with discipline for punctuality 

6.  Attendance - To find out who are trustworthy and can be relied upon, trainees are encouraged to have 100% attendance during the probationary period.   The absences are frowned upon during the training period.  It is simply a demonstration of being trustworth

7.  Participation in company activities:

     1.  AM talk

     2.   Sales meeting

     2.  PE

     3.  Red alert day with or without over time pay.

8. Completion of required work during hours

    Employees are required to submit work schedules every week and report weekly their accomplishment.  The work can be programmed so as to avoid unevenness leading  to overtime    The approval of overtime  authorization is discouraged.   Officers are not allowed to go on overtime work.  

9. Communication

     Trainees are available for emergency and communication even on off days and anytime since our work involve the dead which can happen any time.  Thus they must answer their cell phones. and be available for call and consultation questions.

    Trainees must make sure that they understand:

    1. Our handbook
    2.  Our MC
    3. Text messages
    4.  Orders
    5. Proper procedures.
    6.  RRURAC
    7.  BDDA
    8.  COBS
    9.  VISION MISSION BELIEFS PRINCIPLES TARGETS

    They must make special efforts to verify 3, 4 and 5.   And or text messages or phone calls.  And upon completion must make a feedback on what was accomplished.

   Other things to be learned in communication:

    1. Writing an inter office memo
    2.  Correct texting (no jojemon) and other phonethics ( indexing texts) answering phones
         promptly
    3.  Blogging
    4.  Conducting a meeting
    5.  Making a public speech
    6.  Making a tribute
    7.  Writing minutes of the meeting

      However leave of absence can not be texted.   No such thing as emergency leave

10.  Off days. 

    There are schedule of off days and are to be observed accordingly.  Change of off days is not encouraged

11.   Love of learning

 Employees, especially trainees are encouraged to go on life long learning in accordance with University of Life concept and are thus expectedf:

      1.  To learn one new thing a day  -  from AM talk, from blogs, from fellow workers and from his colleagues   The employee must show a log book record book to show this is happening

      2.  Book reports -   The trainee during the R2 period must submit at least 3 book reports every end of the month

         The book report, which is preferably hand written must contain 3 things:

          1.  A couple of new things learned from the book

          2.  Relation to what he all ready knows. This is a memory enhancement tool so that the learner can link together his learning for a better organization rather than having his learning at random.

         3.  Application -  What to do next.  Learning to do.  How can the trainee apply the new learning in his job, and personally.   We must be able to bring down learning from abstract to practical level.

           God is in the detail.  We must be trained on how to flesh out execute instructions and  directives.   Not return the same to the higher ups as just ideas.

          There are a lot of things to be learned:

          1.  Making PDCA/SDCA

          2.  Making marketing plan

          3.  Making a work schedule

          4.  Making a corporate plan

         5.  Making a tribute

         6.  Lay out of tarps ads

         7. Writing/negotiating a contract

         8.  Making an FS:   Balance sheet, profit and loss, and cash flow.

         9.  Writing incident report

12.  Being action oriented:  MAKING THINGS HAPPEN

      1.  Avoid alibis  AND EXCUSES

      2.  AVOID BLAMING OTHERS

      3.  FOCUS ON SOLUTIONS RATHER THAN THE PROBLEMS.

Find the cause and solve the problem.

      4.  Dont just submit paper without recommendation.   submit requests, solicitation letter  with recommendation

      5.  At worse, do not be hindrance to a project or explain most of the time why a thing can not be done.  But rather how this can be done

13.  Being resourceful rather than being resource oriented

      Much of the company were the result of gut and gumption of the pioneers not because of more money and more people being poured into the project.

     "We do not need more men, we do not need more money, we do not need more materials. What we need is something that to give men a new spirit"

      We wish our people more espiritu -  to feel that they have God in them

      We wish our people to be more entrepreneurial rather than corporate (that we need billions to make millions) But rather to make millions with little or no capital.   Ie to be good in piggybacking, or OPM .  Most of the people we know can run million peso operations with nary a driver and secretary

14.  Bawal ang di ko alam dinatnan ko yan bale 

       Ating alamin.  Iyan ang iyong tungkulin.  To grow and advance your knowledge about your job.   and be promoted.

      Always strive to know the things you do not know.   That the is the only way to be better and how to improve yourself as a person (SELF MASTERY)

 15.  Hard work

The secret of success is hard work.  The trainees must be trained to give more than they receive and to think of others while they work. Their work is valuable because they benefit the customers, our fellow employees and people in the government who depend on taxes for their wages.  Thus they must put their hearts into the work, and not leave earlier than the seniors.

Trainees are very strict about being exact on their working hours, arrive at 8 and leave at 5.  Tsk tsk

16.  Duties of obedience, diligence and loyalty

      1. Obedience Trainees must, provided that the order is just and correct, follow and obey the order.  Otherwise he /she is subject to disciplinary action which is Class D  This is embodied about the story of Jesus Christ healing the Roman Centurion servants.   The soldiers of the Centurion obey whenever he gives orders.  Jesus Christ the more superior commander need not be at the site to order the health of the servant.

     2.  Diligence  all work must be done to the last detail and delivered at the time and place agreed.  A deadline is a deadline.   The 5w and IH SMART rule are to be followed (Ating Alamin)

    3. Loyalty.   Our company is the best company. It has been there for the last 34 years.   So trainees must stop talking about their past work experience and extol them to high heavens or even college life.  Our life now is with this company and our goal is to improve know more about the job and get promoted.   Again, let us remember that Gods graces flow through this company employer to fill our daily bread


16. Having an organizer and having a goal

      Trainees are encouraged to write a goal, and their 5 year plan in word or having a vision board. After all we are all here to be a success.

     Consistent with this is having an organizer and planner (a diary ) to plan their work on weekly monthly and yearly basis.

      It also pays that the trainees take down notes while there is a meeting to remember the things that were discussed.

      Trainees are encouraged to know how to write minutes of a meeting (discussed in handbook

17.  Performance evaluation

      All of these are to gleaned and summarized in a performance evaluation that measures the output and inputs of the trainees.  Communications:   as to whether they answer emails or text messages, make comments on the posting are evaluated. as with book reports and learning journal. Please refer to the PE forms.   Once the employee advances to R2 he she gets a  grocery allowance.

    Right now being R2 and  R3 as based on performance evaluation (PE) are tied to many benefits and incentives:

   1. Grant of incentives

   2.  Grant of health card (only to R3 or one year in service)

   3.  Discounted price for lots and housing (only to R3 and one year in service)

Jorge  U. Saguinsin

Please make sure RRURAC

BIDDA, that the trainees are given a copy and that they sign a receipt for this MC