Communications Center for Holy Gardens: cash

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January 25, 2019

2019 ORC incentive mechanics for SBU and 3f for achievement of collection and sales incentives

PAGSASANAY SA TAGUMPAY For kaizen reports: You must post pictures under this template duly classified. Answer and provide pictures for all headings. COMPLY AND UNDERSTAND
. 1. Pics of office (storage, files)/chapel, cr. Also post pictures of your staff in complete uniform daily with id for am talk) STRICT COMPLIANCE
2. Pics of site (the park) beautification/construction
3. Pics of warehouse inside and outside; SHOW INVENTORIES AND LOCKS
4. Pics of inventory of equipment (especially of those non operating) and materials
5. Pics of operational equipment

o : ALL SBUs

Attention: Holy Gardens La Union

Pangasinan

Malasiqui

Greenhills

Calamba

Calapan

Oton

Holy Angels Memorial Park

Subject: 2019 ORC incentive mechanics for Reaching Collection and Sales Target and submission by an SBU of Marketing Plan

_______________________________________________________

What : Giving an ORC incentive to SBU for reaching collection target (old

and new) through stricter collection target and agrressive

selling from 1.5 to 2.75 of Net Cash Received

Net Cash Received: Net amount of cash received from gross collection, net

of outright commission (taken from commission fund,

collection fee, and discount, freebie if any

Objectives:

1. To make the CMO and marketing staff richer and possibly millionaires

through a generous ORC incentive offer;

2. To make up for shortfall in collection of about P66,000,000 due to low

sales and collection performance in 2018

3. To motivate staff: to be more effective and efficient in 2019

Reality:

1. Sales achievement in 2018 was only 30%, collection only 50%. No matter what we attempted to do, we encountered obstacles

2. We had prizes and incentives for sales agents: 10 14 17%

1% of TGS for sellers selling 10 or more every month, 2% for Sales

Agencies every quarter of 100 or more

3. Many sbus and even 3rd floor seemed disillusioned about this or are

hardly trying

BUT HGGMP MAY meet this January and take home P91,000 by Feb 15, 2019

3. What to do?

1. Table of % Incentives and target NCR/ Month

SBU 1.50 1.75 2.0 2.25 2.5 2.75 %

HAMP 2.5 3.0 3.5 4.0 4.5 5.0 millions

La Union 2.8 3.3 3.8 4.3 4.8 5.3

Pangasinan 5. 9 6.4 6.9 7.4 7.9 8.4

Malasiqui 2.1 2.6 3.1 3.6 4.1 4.6

Calamba 6.6 7.1 7.6 8.1 8.6 9.1

Calapan 1.6 2.1 2.6 3.1 3.6 4.1

Oton 3.8 4.3 4.8 5.3 5.8 6.3

Total 25.3 28.3 31.8 36.3 41.8 46.3

3f staff % 0.25 0.275 0.30 0.325 0.35

2. Weekly and Daily Target Breakdown examples ( the SBU must compute

for other targetted amount

Minimum Target

SBU Monthly Weekly Daily Targets

/4 /5

HAMP 2.5 M 625,000 P125,000

La Union 2.8 700.000 140,000

Pangas 5.9 1,475.000 295,000

Malasiqui 2.1 525,000 105,000

Calamba 6.6 1,650,000 330,000

Calapan 1.6 400,000 80,000

Oton 3.8 950,000 190,000

Total 25.3 6,325,000 1,265,000

N.B These are cumulative targets, namely, if they are not met on the month, the backlog shall be added into the succeeding month's target

3. Estimated amount of incentives/month

HAMP 37.5K 52.5 70.0 90.0 113.0 137K

La Union 42.0 57.5 76.0 96.750 120 147.5K

Panga 88.5. 112.5 138.0 166.5 197.5 231.

Malasiqui 31.5 45.5 62.0 81.0 102.5 126.5

Calamba 99.0 124.5 152.0 182.5 215.0 250.25

Calapan 24.0 36.75 52.0 69.75 90.0 112.75

Oton 57.0 75.25 96.0 119.25 145.75 173.25

Total 384.00 504.50 646.00 808,75 983.75 1178.25

3f -- 70.75 87.45 108.9 135.85 161.00

Proposed Sales, Collection, and Documents Processing Awards

Hi Ms Joan

Hi Ms. Madel

Baka may pending awards tayo ng 2nd quarter i process natin?

HR i promote natin (idisseminate natin)

On Tue, Jul 31, 2018 at 2:05 PM, Jorge Saguinsin <holygardens.groupnew@gmail.com> wrote:

To: All

3f: ICR, Junior Accountant, HR

SBU: La Union

Pangasinan

Malasiqui

Calamba

Calapan

Oton

cc: GM Madel

Date: July 31 2018

Subject: RE INTRODUCTION OF 2018 INCENTIVES for every Juan

Objectives:

1. To revitalize energy and efforts to work hard and meet targets

2. To reward the customers, the sellers and the employees

Reality:

1. It is the end of the month and we have disappointing sales and collection report as of yesterday:

Sales: Plots: 36 P1,256,991 vs 1019

PIS 19 451,999 vs 594

Collection: Old P8,288 k vs P13,353 target or 67% performance

New 767 k vs 6,440 target or 12% actual performance

Total 9,047k vs 18 793 target

It was pointed out that IS have not been included. This would be checked.

2. Some quarters who have just come in Region I and elsewhere who do not yet know our systems are quick to point out

complaints about motivation. We have plenty in this power point and it is obvious that they have not seen nor paid

serious attention to this,

WTDN next

1. We had a meeting today with HR, JA, Ms Ab, regarding this topic They have to review the ppt on the incentive mechanics

and submit a resolution on the action plans: what, amount, who will prepare and when to be paid

This has to be communicated well to the SBU via:

1. Refresher course with Panga, Calapan, and Calamba tomorrow

2. Skype telecon and email to SBUs. (and submission of PPT reflection from Oton and La Union)

There are a number of incentives that are in store so that we may achieve sales and collection target

1. CTA (Collection Target Achievement Award) for amortization of previous year's sales

2. SAA (Sales Achievement Award) for NCR (60%) derived from new sales, IS, and PMS, PIS

3. ARRDI Accurate and Rapid Documents Delivery Incentives

4. Spot Cash Incentives: for the Buyer, Sellers, SBU and 3ffb to assist SAA

5. Remaining balance full payment incentive: for the Buyers, SBU and 3ffb to assist CTA

(We have unfulfilled uncompleted Rewards for payment at the SBU equivalent to P100/ 1 point) For the P8,000,000 July collection,

we would have paid 80,000 points) Sayang

2. Ms. AB said that the former SAA had pending memos for approval for the 1st quarter; none for the second quarter yet. This has to

be discussed well with Ms. Madel. Ms. Joan will push for the approval and payment. THIS WILL DO WONDERS FOR THE MORALE OF

MANY

3. Kung di man maabot ang sales and collection target, masaya sana ang marami dahil walang target at walang qualifiers

1. Spot discount:

5% - for the buyers on the spot, to be evidenced by a spot cash discount

2% for the seller, spot also evidenced by OCV

2.5% for the office staff:

1.4 % for the CMO

0.4% for the CSS 1/CSS2

0.2% for the 3ffb staff

PAYABLE IN CHECK BY SEPARATE CV Monthly not later than 15th of following month (not in the ppt)

2. Bonus incentive: (for cash payment of remaining balance) KUNG GUSTO NANG BAYARAN NG CUSTOMER ANG ALL OF THE REMAINING BALANCE

For the customer -   2.5% discount to be evidenced by SOA ledger and discount voucher (sariling print muna, kung maraming

mag aavail mag papariso at iprenumber)

                      For the SBU          -   2.0% incentive (ibigigay monthly by CV) on the following month not later than the 15th.

                              1.5% for the CMO

                              0.75 for CSS 1

                              0.75 for SFC

                      For 3ffb                 -   1.0% incentive:

                       to be divided among all BPI staff

3. Qualifiers apply:

For 3fjm staff:

1.Completed backlogs:     posting, ledgers, CDB CRB

        all updated and current

2.With aging reports;

3.Using new Chart of Accounts, numbered accounts

4.Complete 3f staff, SBU staff

5.Walang pasaway at well trained; pasado sa mga exams

6.No Class C and D offense

7.Not a single absence during the award period

8.Complete compliance with daily text report, email reports

9.Balansiado mga book of accounts



For SBU

1.No Class C and D offense;

2.Complete staff (Hire now)

3.No backlogs: daily reports blog posting, CMOs report, SBU report, Bests, Tribute, documents delivered promptly;   reflection on CMO and CSS 1 admin plan

4.90% achievement of collection target (past campaigns)

5.100% attendance during the awards period (say quarter)

6.FOR SAA - completion of marketing plan before end

       of 2017

ALL IN THE SPIRIT AND MINDSET OF ABUNDANCE, we shall be rewarded with plenty. Like in the miracle of multiplication of loaves of bread and fish, we

working and praying together in the absence of complaints and negativism be able to attain sales and collection target and reap our REWARDS here on earth

at Holy Gardens

HR work hard on the SBUs and 3f completing their qualifiers

LET US READ THE PPT VERY WELL (has not been read before by many hence this miniscule performance?)

---------- Forwarded message ----------
From: BPI ICR Alyzha <bpi.icr2018@gmail.com>
Date: Tue, Jul 31, 2018 at 12:40 PM
Subject: Proposed Sales, Collection, and Documents Processing Awards
To: Jorge Saguinsin <holygardens.groupnew@gmail.com>
Cc: Joanne Abiog <bpi.comptroller2018@gmail.com>, Human Resources BPI <bpi.hr2016@gmail.com>, Bpi Records <bpi.records3ffb@gmail.com>

Good afternoon Sir,

Attached in this email is the PowerPoint Presentation of the Proposed Incentives for the year 2018.

Thank you.

--

Godbless!

Alyzha Rikk M. Bernardo

ICR Assistant

"Coming together is a beginning, staying together is progress, and working together is success."

– Henry Ford

--

PAGSASANAY SA TAGUMPAY (Training for Success)

SETTING THE STANDARDS IN INTERMENT SERVICE

Innovation creates more wealth and more customers

Jorge U. Saguinsin

Be a BIDDA now

RRURAC (Read, Reflect, Understand, Realize Act, Check)

Please visit the following sites:

Free Obituaries for Friends of Holy Gardens

Free Obits for Holy Gardens Customers

Archives for Holy Gardens Tributes

Birthdate and death date anniversaries of dearly departed

Holy Gardens Rewards

Patsikot/SUV Promo

Notice: This email address is a private property of Holy Gardens Group and its contents are private and confidential. Its contents and attachment may not be copied nor forwarded to parties other than the ones intended to, nor can the contents be used other than the original intent You are advised to delete the message you received if in case it may have been wrongly sent to your good office

PAGSASANAY SA TAGUMPAY (Training for Success)

YOU MUST ACKNOWLEDGE RESPOND TO THIS EMAIL...

COMMUNICATIONS PERFORMANCE IMPACTS THE PE (which is basis for promotions)

SETTING THE STANDARDS IN INTERMENT SERVICE

Innovation creates more wealth and more customers

Jorge U. Saguinsin

Be a BIDDA now

RRURAC (Read, Reflect, Understand, Realize Act, Check)

YOUR OFFICES ARE OBLIGED ORDERED TO UPDATE THEIR POSTS AT

THE FOLLOWING SITES: (they have been placed here for your easy reference)

Free Obituaries for Friends of Holy Gardens

Free Obits for Holy Gardens Customers

Archives for Holy Gardens Tributes

Birthdate and death date anniversaries of dearly departed

Holy Gardens Rewards

Patsikot/SUV Promo

Notice: This email address is a private property of Holy Gardens Group and its contents are private and confidential. Its contents and attachment may not be copied nor forwarded to parties other than the ones intended to, nor can the contents be used other than the original intent You are advised to delete the message you received if in case it may have been wrongly sent to your good office

December 18, 2017

Follow up weekly cash flow forecast

TO : AP

ICR

cc: Madel

201 file of the incumbent

This is to follow up for the 2nd time the submission of weekly cash forecast/budget prepared jointly by your good selves that contains the following

1. Beginning book balance SBUs

2. Add: Weekly ICR collection forecast:

Current

Arrears

3. Less: SBU budget request: SBUs

OP ex

Cap ex

4. Total

5. Deficit surplus

6. Approved budget:

Op ex

Cap ex

FOR STRICT COMPLIANCE

N. B. If you do not comply you are subject to CCD

PAGSASANAY SA TAGUMPAY (Training for Success)

SETTING THE STANDARDS IN INTERMENT SERVICE

Innovation creates more wealth and more customers

Jorge U. Saguinsin

Be a BIDDA now

RRURAC (Read, Reflect, Understand, Realize Act, Check)

Please visit the following sites:

Free Obituaries for Friends of Holy Gardens

Free Obits for Holy Gardens Customers

Archives for Holy Gardens Tributes

Birthdate and death date anniversaries of dearly departed

Holy Gardens Rewards

Patsikot/SUV Promo

December 08, 2017

New PNL format for CMCS

PAGSASANAY SA TAGUMPAY

To : AP

Holy Gardens Pangasinan

December 8, 2017

Subject: New template for PNL of Chapel Memorial Care and Services

Kindly take note of the Chart of Accounts with numbered accounts that are being discussed right now.
Please take note of the new format for reporting of expenses of Chapel Memorial Care and Services.
The cash and non cash expenses are to be reported. The paid in full expenses like casket, depreciation must be carefully computed.

Kindly submit your computations for say depreciation.

Tell us your understanding of this system

Funeral Service 3250

COGS 4250

Cash Expense:

4255 Commission

4256 Funeral Pack

4257 Chapel Rental

4258 Water and dispenser

4259 Hagad

4260 Uniformed Escort

4261 Flowers and flower arrangements

4262 Candles

4263 Embalming Signature

4264 Embalmer

4265 Driver on call

4266 Helper on call

4267 Gasoline for pick up and procession

4268 Tarp Notice
Thank you

4269 Balloon and tribute

4270 Hearse rental (regular)

4271 Theme

4272 Videoke *

4273 Theme Display

4274 Tribute payment

4275 More food catering *

4276 Special/regular hearse rental *

4277 Van rental *

* for premium service

Non Cash COGS

4288 Casket

4289 Embalming fluid

4290 Mass Card

4291 Depreciation vehicles

4230 Depreciation equipment

4231 Depreciation chapel

4233 Depreciation chapel FFE

4234 Linen - bed sheet and towel

October 15, 2017

Daily Text Reports Revision

TO : All

Date: October 15, 2017

Subject: Revised Daily Text Reports

Objectives:

1. To upgrade/obtain relevant information from every one and to derive performance from parties concerned

2. To emphasize importance of such reports

3. To motivate individuals and SBUs, and drive everyone to self inspired behavior

WHAT GETS MEASURED GETS DONE.

Standards:

1. Send text reports daily, faithfully. Do do not go home without the reports;

2. Non submission of reports is subject to CCD

3. Be sure your reports tally:

Sales with ICR, Treasury etc

4. Accurate reports

5. Reports based on data: journal, or, deposit slips, pass books, master list etc: soft or hard copy

1. SAA Holy Gardens Group - Sales Reports

PLOTS

Today Cumulative YTD

SBU # PHP # PHP % to Monthly

HGLUMP

HGPMP

SCC

Malasiqui

HGGMP

HGCMP

HGOMP

Total

HAMP not part of total

2. Memorial Transactions

Chapel Memorial Service

(Mention SBUs)

Today Cumulative

# PHP

HGPMP

Calamba

3. Interments (SAA)

SBU Who When Eco/DLX/LX Status

4 MLII # PHP Cumulative YTD % to Month

Loan Releases

Collection

Current

Arrears

5. Records Assistant

SBUs

Today Monthly Cumulative YTD

No of accounts checked/verified

on line

No of accounts received

No of accounts signed

Pouched:

a. With ty letters

b. Estate Planning

c. Promo items

Problems Solved

CO/Special transactions pouched

6. ICR Assistant

SBU # Amount YTD % to Monthly

No posted by everyone

No of New Accounts/Ledgers

Amount Collected

Current

Arrears

Forfeiture letters sent

# of forfetirures

PHP of forfeitures
6552

< 2 years
> 2years

Unliquidated
outstanding cash advance

7. Treasury Assistant

SBUs Today Monthly YTD

1. Bank Balances: xxx xxx

2. Book balances

3. Unreconciled items

3. Collection received today

4. Amounts deposited today

Cash
Checks
Bounced checks
Shortages/overages
Losses

5. Disbursements made

OCV

6. Floats (checks outstanding)

(reconciles 1 and 2)

7. Amount of PDC on head

8. AP

SBUs

PO issued

PO paid

CV received

CV completed for Checks

CV paid (With OR)

reconcile with TA

Govt Accounts Payable

Pending

Paid

EFFECTIVITY: October 16, 2017 SOFT LAUNCH

October 23, 2017 FULL COMPLIANCE

BE SURE YOU MAINTAIN YOUR OWN JOURNAL RECORD BOOK: SOFT COPY (Excel) of these reports

We have to meet on these as to what can be conveniently texted, and the rest by email

FOR STRICT COMPLIANCE

PAGSASANAY SA TAGUMPAY (Training for Success)

SETTING THE STANDARDS IN INTERMENT SERVICE

Innovation creates more wealth and more customers

Jorge U. Saguinsin

Be a BIDDA now

RRURAC (Read, Reflect, Understand, Realize Act, Check)

Please visit the following sites:

Holy Gardens Rewards

Patsikot/SUV Promo

Bonus pa more sa pagtulong sa bentang todo2

May 21, 2016

Why we need to level up our collections

TO : All SBUs (especially those who have very little collection

THRU : GM Madel

SUBJECT: LEVELLING UP (increasing) OUR COLLECTIONS

Goal:

1. To awaken SBUs whose collection are little or miniscule collection

2. To inspire SBU and Acctg to send collection letters and forfeit

3. To meet collection targets

Background:

We say cash is king;

We say a business can have many mistakes but running out of cash, being bankrupt is the greatest sin a business can have.

But we have sbus whose collection would barely pay for their cell phone bills.

Computation of what remains after deducting PC VAT, ME and sharing

Gross sales - 100%

Less PC - 12%

VAT - 12%

Total 24%

Net lot price 76%

Less ME 20%

Net GP before sharing 56%

Sharing say 50% 28%

Net GP before interest and CGS 28%

The entire CGS for the plot, including that of the JV shall be deducted from our share. Assume that our CGS is 15%, we are left with 13% as net for our salaries and other expenses.

Illustration: If we collect P10,000, what remains for our salaries and other OPEX is only P1,300. Now our opex is about P150,000 per SBU

WTDN?

Intensify Who

1. Collection of current and arrears account SFC, ICR 3ffb

2. Sell more so that we have more ICR CMO, Sellers, CSS I

Thus every body must really work hard to reach targets. This is the price we have to pay. If not, bankruptcy, beginning with inability to pay your salaries

Jorge U. Saguinsin

The Holy Gardens Group - "THE MEMORIAL EXPERTS"

Please view the following sites to be updated on latest trend on memorialization and for shared learning

Holy Gardens Memorial Crypts (Body, Ash, Bone)

Memorial Marketing and Management

Holy Gardens Chapel and Memorial Service

Landscaping ideas

FB Pages Holy Gardeners

CONFIDENTIALITY NOTICE/disclaimer: The information contained herein is strictly confidential in nature and is the property of Holy Gardens Group and intended only for the intended recipient and its reuse,reprinting or taking action other than the intended party is strictly prohibited. Holy Gardens assume no responsibility liability arising from such unauthorized use.

RRURAC: Read, Respond, Understand, Reflect, Apply and Check

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