April 03, 2015

Updated and amended text reports

Memorandum:

We are revising our daily reports to read as follows:


SBU:   Holy Gardens

Attendance:

     Absent
     Late

AM talk:  topic from blog:
Blog reads
Blog comments

Sales:        
Memorial Park
Traditional :#   Amount

Hataw:

Number,    Amount

Total cash received:

Less Com: # and rates

Net amount for remittance/deposit


IMP

#      Amount

Total cash received:

Less com:

#Rate and amount:

Net Cash received for remittance



COLLECTION  (refers to 2nd and onwards amortization  TOTAL
   
1.  Traditional:
Collection
Current
Arrears
PC
Vat
Capf
IF
Amount 


2 Hataw

Total cash received;
Less:  outright commission
Net cash remitted:
#number   amount




#Documents encoded:

Collection for Majorem:

Loans:  
# of AAA prospects
Bank balance  (please check daily)
Book balance (please compute your own book balance)

    imp/packages
#Number   Amount
Total cash received:

Less:

     Commissions
    
3 #Prospects:  AAA
Names:

Interments:
Name:
Type:   (deluxe or luxury)
Date:
Amount paid
Griefshare posting:  name and date
FOFF posting:  name and date
Tribute posting at Archive
IF reimbursement made

Beautification Projects conducted: (None is not acceptable)
Landscaping
Fountains:
Others:

Majorem Lending:

Attendance:

     Tardiness
     Absence

Loans:

    Releases
    Collection

Funds:  (indicate if just report received or collected)

    PN received
    PC
    IF 
    VAT
    CAPF
    TF

Posting of funds:
Computation of AIP
SOA submitted

N.B.

1.  Please fill up all the fields.

2.  Please put none if not applicable.

Please make your comments if you fulfill your targets, or if you fail.

3.  The CMO must note this daily report.




CONFIDENTIALITY NOTICE/disclaimer:   The information contained herein is strictly confidential in nature and is the property of Holy Gardens Group and intended only for the intended recipient and its  reuse,reprinting or taking action other than the intended party is strictly prohibited. Holy Gardens assume no responsibility liability arising from such unauthorized use.

RRURAC:    Read, Respond, Understand, Reflect, Apply and Check
BIDDA:    BELIEVE INSPIRE DREAM DO ACHIEVE

Google.com+/HolyGardensGroup

Quotes on Leadership

If you want to be a great leader, boost your sales and income, please read:

New and attractive garden sanctuarium design (at de la Strada) in Katipunan which we can benchmark

BE a BIDDA: "BELIEVE, INSPIRE, DREAM, DO ACHIEVE"



#Memorialexperts

Rizal Philippines Good Friday April 3, 2015



We biked yesterday, bisikileta iglesia, and one of the churches we visited in lieu of Padre Pio in Eastwood was the Virgen de la Strada near La Vista. That came after Sta Clara church.  We had breakfast too at Jollibee at Petron, a few meters away from the church.

The columbarium at the said church features the following:

1.   A plaza with marble land plants, fountain decor
2.  Plant box in between some column
3.  3 columns near the church, 3 columns near the front;
4.  Only 3 layerrs max for clean and unobstructed view
5.  Floor tiles in between columns/pathwalk
6.  Stone (false because they are tiles) at the end and back
7.  Metal end caps for bolting the cover to the crypt body.

PARK BEAUTIFICATION PROJECTS AND INNOVATION

Memorandum:

TO               :    All GT and GC

SUBJECT:  PARK BEAUTIFICATION PROJECTS AND INNOVATION

Kindly list down the park beautification projects planned, undertaken, and completed since January 2015 up to February 2015, in conjunction with our conference in Calamba last December 2014.

Your respective offices must submit WHAT IS NEW LIST AT YOUR SBUs (innovation)

       1.  Materials

       2.  Methods:

                1.  Office procedures

                 2.  Interment

                 3.  Customer service

                 4.  Marketing

                 5.  Maintenance

                 6.  Landscaping

PLEASE REPLY AND FOR STRICT COMPLIANCE

ARE SBUS COMPLYING?   SHALL WE REVERT TO MAILS AND COURIERS FOR COMMUNICATIONS?




CONFIDENTIALITY NOTICE/disclaimer:   The information contained herein is strictly confidential in nature and is the property of Holy Gardens Group and intended only for the intended recipient and its  reuse,reprinting or taking action other than the intended party is strictly prohibited. Holy Gardens assume no responsibility liability arising from such unauthorized use.

RRURAC:    Read, Respond, Understand, Reflect, Apply and Check
BIDDA:    BELIEVE INSPIRE DREAM DO ACHIEVE

Google.com+/HolyGardensGroup

The use of abstracts in managing the memorial business

Memorandum Circular  2015   001    

To       :  All

SUBJECT:   USE OF ABSTRACTS IN THE MANAGEMENT OF THE BUSINESS (data base and processing)

What :   Installation and use  of four abstracts/portals at Holy Gardens Group

             1.  Holy Gardens Plots (PPA)
                  to manage database for sale of plots, collection, payment of com,                         collection, sales report, JV report/sharing, issuance of id and copf

             2.  Holy Gardens Interment
                  to manage and collate data for interment and reimbursement of IF

             3.  Holy Gardens Chapel and Memorial Services
                  to manage and collate data for chapel and memorial service (funeral -                   where there are funeral services ) and funeral service reimbursement

             4.  iMP and Memorial Packages
                  to collate data for prepaid services:    interment, combos, packages,                    chapel (funeral) services;   customer data base, sales report,                                budgett ing of funds received for tf, com, capf etc. , com, agents, SE;                    issuance of id, and copf 

Objectives:

1.  To save on administrative expenses, huge salaries and overhead for huge accounting and clerical staff to manage data base and report.  Only encoders and auditors (checkers) will and can do the job;

2.  To simplify processes, and make it easy to obtain reports 

3.  To easily detect frauds (such portals will not accept entries if there is lapping or missing OR)

4. To remove mistakes that has befallen other MP companies that closed shop because of huge admin expenses due to use of manual procedures

Background:

In a study of various huge memorial plan companies that closed shops their difficulties were:

1.  Delayed issuance of documents to buyers because of centralized processing.  When hundred or so branches send data for documents issuance, the Central Office were deluged with huge quantities of data.  Their solution was to decentralize and have branches originate documents.

2.  The head office did not computerize.  They utilized huge staff for accounting processes and data base management which were often in disarray (just like at our 3ffb).  This took place despite the fact that we are all ready in the age of smartphones  (we are in the internet age since 1988)

3.  Since they were hiring accounting grads and accountants, the overhead was huge.  (I have seen such a health plan company employing 20 accountants and 10 ae doing nothing between the first to 29th of the month.  What a waste)

4.  Our JV in Calamba sharing is always delayed because they use only excel and there are variation on many figures sent because the JV partner comptroller exercise various policies in the sharing, as in ME;  under the abstract, reports can be demanded anytime.  Formulas for the computation are all ready built in the abstract:

We benchmark St Peter: 

1.  They use a very simplified system of contract, issues id and  COPF fast especially for cash sales.

2.  Single source document

3.  Every T and C contained at the back of the document;

4  Few signatures required.

Benefits are:

1.  Lower cost due to less skilled labor required;

2.  Faster processing;

3.  Convenient reporting.  The abstracts can be asked for report anytime. Say for PPA:  It can generate:

         Sales report
         Collection report
         JV sharing

For interment portal:

       Database of interment for the month;

       Total revenue

       Total reimbursement

        IF pnl  (no more danger of losing the IF reimbursement because we have a soft copy file)

4.  Most of the data can be inputted into the system does saving a lot of files and paper work:  For instance in the PPA, a single entry can generate collection report, sales report, ledgers, . and can save on various paperworks:   CRM database,   CAPF application form,   proof of explanation, signature card and fingerprints

5. Happier and more satisfied customers because they can get their contracts at once, their ID, and COPF

Options:

1.  Do nothing which will result in more backlog, more difficulty and more hiring

2.  Use consultants and hire experts from outside which will be costly

3.  Adopt the abstract system

Action plan:

1.   Engage an IT contractor to make the abstracts (the four sets)  We have engaged Mr. Cesar Lim to do the abstracts (P5@) x 5 x 4 sets  = P100,000.  He agreed to sell for only P80,000

2.  Install the system per sbu;  install dropbox for file sharing.  Only 3 sbu have installed and we still lack the ID and COPF issuance and  printing capability.  It is expected that Panga and La Union will have their installation soon.    Priority for installation are iMP portal and the interment portal which this office expects t be finished in March.  The imp and the PPA platforms will support the "Hataw sa Tag Araw campaign."

3.  Purchase individual computers dedicated for abstract -  only Calamba and Calapan have done this.  3ffb, Panga, La Union, Oton, have not done this.

4.  Hire personnel.  This is being done in 3ffb where there are 2 encoder candidates.   Oton, Panga, Calamba Lump must hire additional encoders, 

5.  Documentation and training (April)  

6.  Completion of the installation of CMS (only Calamba and Panga) by April

For compliance




Jorge  

The Holy Gardens Group - "THE MEMORIAL EXPERTS"

Please view the following sites of Holy Gardens group and share


Slideshare on memorial plan

For a better understanding of memorial plans/packages:

Sales training slideshare:





Re: Implementation of new PPA and abstract on February 1, 2015

Sir,

good day!

I will help follow Sbu's, i text them already about this implementation.

Thanks,
mj  


On Mon, Mar 30, 2015 at 8:25 AM, Holy GardensGroup <holygardens.group@gmail.com> wrote:
TO    :     Holy Gardens Greenhills, Calapan, Oton, Pangasinan, La Union

SUBJECT:   INSTALLATION AND USE OF ABSTRACT WITH PPA

Please acknowledge and update me on this.  PLEASE REPLY...

I EXPECT REPORTS AND RESULTS

ARE REPORTS COMING?

Jorge