Clarification on GIVING CUSTODY OF PPA forms to HGGMP sellers

PAGSASANAY SA TAGUMPAY (Training for Success

It has been unfortunate that we were on two occasion unable to conduct a telecon on the above subjecting matter

What:    Clear Directions Guidelines on PPA to be given to HGGMP

Objectives:

1.  To still gain the motivation and desire of sellers at HGGMP to sell for the bangin expansion and help us achieve our sales objective;

2.  To lessen loss and risks (as with the case of TM) and multiple of cases of double sales.

3.  To make clear to every one the legality and other protocol involved in document processing (sales admin) to make it presentable, and reliable

Background:

1.  In many years of being business we follow the legal way of accomplishing a document:   

     a.  Signed at the office; witnessed by our employees, the buyers properly identified;  The notary will not notarize documents that were not witnessed personally by the customer

        WE ALSO PRECLUDE HAVING FICTITIOUS ACCOUNTS/signatories

        We avoid having void documents for being improperly filled up or signed

    b. Typewritten and presentable

    c.  We are in control of documents

    As with say  lenders:

    1.  The PN and loan agreements are in the office;

    2..  The documents are signed at the office.

    It is presumed that there was never case final loan agreements and PN signed elsewhere

2.  Up to 2015 Hataw, the practice in Calamba has been to bring the customers to the office.

3.  It is only in 2017 March where the clamor for having PPA forms being advanced to the sellers.

4.  As a result of this, 99 PPA forms are still outstanding and uncollected; and we have to invalidate all of them.  Now we have to publish the erring sellers

5.  The practice is true only for HGGMP;  all other SBU follow our  protocol

6.  As a result of this most errors happen in HGGMP:

     a.  Double sales,

     b.  Contract drawn up but no remittance being made

     c.  Ugly contracts with erasures, wrong figures, unsigned documents

     d. Lengthy processing

   THIS WAS FOUND OUT BY THE UNDERSIGNED AS HE SIGNED THE PPA

7.  As a resolution to solve this problem:

    1.  We decided to have dummy PPA filled up to be later typed and printed legibly so that the PPA, a legal document, a policy will look presentable

   2.  The PPA will be printe/TYPED d and done at the office (and not at the house of the customers or elsewhere

   3.  Since the blue copy is unclear hardly legible, even if it is carbonized, we ordered that the same be  done with a carbon paper.  The carbon copy is the 3fjm copy and to be used as reference when making CO DOS

     These are contained in emails and power point sent on the same subject matter.

     The current RA has her own ppt which clearly spells out the above.

8.  However, as per text messages and telecon, this does not sit well with the agents:

    a.  Di na raw motivated;

    b.  Double work daw;

    c.  Misunderstanding arise.

9.  As of now, we even have a bigger problem:  we are unable to get the approval of alteration of plans from City Hall in time for October launch.  If we are caught,, penalty is P10,000 per plots sold.

OPTIONS:

1.  Agree to the sending of 1,500 ppa

2.  Have a compromise:

     a. Fill up an.  Papirmahan dummy sheet at MB life application form

     b.  Tanggapin bayad;

     c.  Itype ang PPA

     d. Honor the sale, include  in the sales report:  the basis are the OR and signed dummy sheet

     e.  The PPA will be signed in the next amortization

3.  Have a new set of forms printed in view of the delay,  OFFER TO PURCHASE (Since we do not have an approved development permit pa, nor a license to sell)

     The top of PPA without the logo will contain this paragraph:

     Upon my request, please allow me to reserve buy  the plots the  proposed expansion of Holy Gardens with the following details, as listed herein for investment, purposes (not for immediate use)

    I hereby waive my rights under the existing law in making this offer to purchase

   (The forms shall not contain any logo)  The officers will not sign;  only initial of the CMO  (for Panga and Calamba only)

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