Total Preventive Maintenance Logbook

"I listen and I forget, I see and remember, I experience and I understand" - a Chinese proverb

November 17, 2012

TO                    :           ALL TRANSPORTATION SPECIALISTS

THRU                 :           ACTING CHIEF MARKETING OFFICER/MANAGEMENT TRAINEE

SUBJECT           :           LOGBOOK FOR TOTAL PREVENTIVE MAINTENANCE

OBJECTIVES:

1.      To prolong useful life of vehicles;

2.      To decrease repair cost and equipment breakdown;

3.      To provide prevent sudden breakdown of vehicle.

WHAT:             LOGBOOK FOR TOTAL PREVENTIVE MAINTENANCE

            The following shall be regularly logged/recorded and inspected for replacement and repairs of vehicle.

1.       TRIP LOGBOOK

DATE	DRIVER	PASSENGER	PURPOSE/ OBJECTIVE	DESTINATION	KM BEGINNING	KM ENDING	FUEL	AMOUNT

a.      Consist of 50 pages;

b.      Must be logged every trip daily;

c.      Must be checked and signed by ACMO every day;

d.      Attachment requirement every Purchase of Gasoline.

2.       REPAIRS AND REPLACEMENT

DATE	ITEMS	AMOUNT	SUPPLIER/ CONTRACTOR	STATUS	COMMENTS/ REMARKS	ACCOMPLISHED BY:

a.      Must be submitted and forwarded to Accounts Payable as attachment for purchase of new parts for replacement and labor cost;

b.      Repairs and replacement of parts must be logged;

c.      Must be checked by the ACMO;

3.       OIL AND LUBRICANT

DATE	ITEMS	AMOUNT	SUPPLIER/ CONTRACTOR	STATUS	COMMENTS/ REMARKS	ACCOMPLISHED BY:

a.      Must be recorded based on the Preventive Maintenance Schedule i.e. change oil every 5,000 km.

WHAT	DAILY	WEEKLY 500 km	QUARTERLY 5,000 km	SEMESTRAL 10,000 km	ANNUALLY 20,000 km
1.         Coolant	Check & Add				Replace
2.         Battery water	Check & Add			Replace
3.         Brake fluid	Check & Add
4.         ATF	Check & Add
5.         Oil	Check & Add		Change
6.         Tire Pressure	Check & Add
7.         Air Cleaner		Check & Clean			Check/Replace
8.         Battery Post Terminal		Check & Clean
9.         Windshield Washer		Check & Add
10.      Fuel Filter		Check & Clean			Check/Replace
11.      Oil Filter			Change
12.      Grease Points/Gear Transmission Oil			Check & Add
13.      Hinges				Check/ Grease
14.      Bearing				Check/ Grease
15.      Brake Pads / Shoe				Check/ Adjust	Check/ Replace
16.      Fan Belts			Check	Check/ Adjust	Check/ Replace
17.      Radiator Hose			Check	Check	Check/ Replace
18.      Valve Tappet				Check/ Adjust	Check/ Adjust
19.      Injector					Check/ Adjust
20.      Alternator			Check
21.      Starter			Check
22.      Wheel Alignment					Check/ Adjust
23.      Clutch  lining / Release Bearing / Piston				Check/ Adjust

For compliance and strict implementation.

JORGE U. SAGUINSIN

Senior Managing Director