Re: Job assignments, outputs and proposed Salaries of 4th batch All Around

BDA EA responsibilities

      Responsibilities                            Tasks                                                                    Outputs

     1.  Liason             Visiting and befriending govt offices                             Receiving copies of submissions

                                        HLURB, DENR, LLDA, BIR

                                                Follow up of permits                                                     Licenses, permits

    2.  Planning                       Preparation of PDCA                                                      PDCA

                                              Preparation of marketing plan                                        Promo and sales campaigns

                                              Preparation of corporate plan                          Corporate plan:  cap ex, op ex

  3.   Reporting                      Collating periodic monthly reports                  Sales, collection, bank balances                                                                                                                    reports

                                             Preparing board meeting reports                   Accomplishments, minutes

  4.   2Ms  machinery           Obtaining reports monthly of FFE status and TPM   FFE and materials inventory reports, dent reports

        and methods                Obtaining reports on oversights and non compliance      Exceptions and audit reports

On Sat, Aug 31, 2019 at 12:21 PM Jorge Saguinsin <holygardens.groupnew@gmail.com> wrote:

          Names                        Assignments                                      Required Output                                                     PHP

1.  Rizza                               HR                                                      applicants

                                                                                                        well trained/productive staff

2.   Abigail                            Records                                              solution to previous PPA problem

                                                                                                        updated records and filing

                                                                                                        CRM sales to existing customers

3.   M  Paralejas                  EA/Business Development                 permits and licenses of projects

--                                                         Assistant                               operating ffe, well maintained

                                                                                                         marketing plans and corporate plans

4.  Millicent                          Sales Coordinator  MT                        sales reports

                                                                                                        more and happy sales execs

                                                                                                        better sales;

                                                                                                        com paid on time

                                                                                                        sales campaigns, promos

5.   Angelica                        Accounting   AP                                   sellers com paid on time;  filing

6.   Rosalie                          Accounting   ICR                                 JV partners share  paid on time; filing

7.   Jan2 V                          CFC                                        financial statements:   P n L, cash flow                                                                                                                balance sheet on time

                                                                                           on time payment of JV partners

                                                                                           100% compliance with governmental reports

                                                                                                          filing

                 

  Jorge U. Saguinsin

YOUR OFFICES ARE TO REFER TO THESE ON QUESTION ABOUT PRODUCTS information and pricing.  Please RRURAC

Business Leadership in Small Doses

Holy Gardens One Stop Shop (Master Brochure)

Holy Gardens Cremation

Holy Gardens CMCS (Funeral Service)

Holy Gardens Memorial Plans (formerly Destiny Plans

Prof Jorge Entrep Business Advice

Time is gold

Time lost is lost forever.

Of all the resources, only time is irreplaceable

Successful companies primary tool is smart use of time -  being the first to market

One of our principles is EFFICIENCY.   To have high outputs and be productive.  Always

If we are unable to finish projects or tasks on time, it is an event called failure?  We are not

1.  LET US WORK TOGETHER TO CREATE BEAUTIFUL LIFE STORIES (not worries)

2.  BIDDA:     BELIEVE, INSPIRE, DREAM, DO AND ACT

3.  Read and answer all email and texts.  Be responsible

 4   RRURAC   (Read, Reflect, Understand, Realize Act, Check)  # 3

5.  Makipag TIPAN -  IGALANG ang mga nasusulat:  CCD handbook at MC

6.  Ang naiwan ng mahal sa buhay ay dapat masaya.

     Pag uusapan sa am talk

Notice:   This email address is a private property of Holy Gardens Group and its contents are private and confidential.    Its contents and attachment  may not be copied nor forwarded to parties other than the ones intended to,  nor can the contents be used other than the original intent  You are advised to delete the message you received if in case it may have been wrongly sent to your good office

--

  Jorge U. Saguinsin

YOUR OFFICES ARE TO REFER TO THESE ON QUESTION ABOUT PRODUCTS information and pricing.  Please RRURAC

Business Leadership in Small Doses

Holy Gardens One Stop Shop (Master Brochure)

Holy Gardens Cremation

Holy Gardens CMCS (Funeral Service)

Holy Gardens Memorial Plans (formerly Destiny Plans

Prof Jorge Entrep Business Advice

Time is gold

Time lost is lost forever.

Of all the resources, only time is irreplaceable

Successful companies primary tool is smart use of time -  being the first to market

One of our principles is EFFICIENCY.   To have high outputs and be productive.  Always

If we are unable to finish projects or tasks on time, it is an event called failure?  We are not

1.  LET US WORK TOGETHER TO CREATE BEAUTIFUL LIFE STORIES (not worries)

2.  BIDDA:     BELIEVE, INSPIRE, DREAM, DO AND ACT

3.  Read and answer all email and texts.  Be responsible

 4   RRURAC   (Read, Reflect, Understand, Realize Act, Check)  # 3

5.  Makipag TIPAN -  IGALANG ang mga nasusulat:  CCD handbook at MC

6.  Ang naiwan ng mahal sa buhay ay dapat masaya.

     Pag uusapan sa am talk

Notice:   This email address is a private property of Holy Gardens Group and its contents are private and confidential.    Its contents and attachment  may not be copied nor forwarded to parties other than the ones intended to,  nor can the contents be used other than the original intent  You are advised to delete the message you received if in case it may have been wrongly sent to your good office

Admin Plan (JD) for the SBUs continued

The following are  the default positions for SBU and must be filled up ASAP for proper functioning and controls (check and balances). The SBUs can not and must not use the lack of personnel as an excuse.  This post has been pushing and following up hiring for the following SBUs:  Oton, Calapan and La Union.

The heads or those in charge simply lack the passion and the determination to hire. And the leadership.  (Must they understand the parable of the talents more?)

The SBUs suffer penalties in case of awards of incentives by as much as 50% for failing to hire for the available position 100%

The required positions at the SBUs are:

 CMO   - ( 1)

CSS I     (1)  in charge of sales, marketing and cash accounts (bank accounts)

CSS 2    (1)   in charge of interment services, docs, IA, IF, docs

Sbu Financial Controller   (SFC)(1)  in charge of files accounting records, AP, AR, master list and inventories of FFE and materials

TS  (1)   Transportation Specialist, in charge of the vehicle, its maintenance, repairs,  and all other rolling stock of the company including the interment equipment

GT (2 or more)  Garden Technicians (either employed or under contract)  in charge of park maintenance,  beautification, inventory of materials and other tools and equipment

The main function of the SBU is to sell and collect.(not to administer or watch things happen) The staff has a pananagutan (RESPONSIBILITY  towards these two outcomes

Chief Marketing Officer

Over all in charge of achievement of sales and collection for the SBU and general supervision of the SBU

 Outcome           Output              Task                       Responsibilty

  Sales               Sales Report                                   Sales force

                         SEAD

                         Sales Meeting                                 Office Staff

                         Prospect

                         Docs delivery                                 Park beautfication and 

                         Memorable int                                maintenance

                          Reports                                        Ads and promo

                                                                             Vehicles and FFE upkeep

                                                                              Park Security

                                                                             Income and expenses

                                                                            Employee welfare

Transportation Specialist

Assists CMO and CSS I sell and market the products;  assist in  efficient logistics ie cost efficient movement of goods and personnel; in charge of all rolling stock at the SBU

                     Tripping                                        Vehicle appearance

                     Dent Report                                  Cost reduction of oil gas

                     Log book                                      Inventory of rolling stock   

                     TRT

                     Rolling stock TRM report

                     Dalaw paburol

CSS I  

In charge of the marketing and sales activities of the SBU and deposot cash custody function

 Sales                  DPMS                                            Prospecting

                  Sales agent recruitment report                  Dalaw paburol

                  Sales Training                                        Blog and FB posting

                    Promo items inventory                             Bank deposit and cash                                                                                        custody, bank                                                                                                 transactions

   CSS 2

In charge of interment and documents processing

 Excellent interment       IA                                         interment                               

                                    IF IA                                    Revolving Fund, If                                                                                             replenishment

                                  Obits tributes  FOFF                  Social media posting

                                                                               Docs processing and                                                                                        delivery       

SBU Financial Controller

In charge of all financial aspect of the sbu, record keeping, most of report submission

 Collection               CDB, CRB                                              AP, AR

  Cost reduction       Ledgers                                         Accounting records

                               Collection forfeiture letters             Financial reports: daily                                                                                            weekly, monthly

                                                                                 Passbook bank balances

                              Payments to govt agencies             Pouching

                             Inventories of FFE Materials              Payment of suppliers/                                                                                       govt agencies

                             Filing

                             Financial reports (Abstracts)

Garden Contractors/Technicians

Enchanting                  Areas swept mowed             Park cleanliness              

Customer experience   Clean toilets

through beaufiful            Area of grass nursery         Park beautification

Park appearance            # of plants at nursery

                                    Tools and equipment         Warehosuse

                                        inventory

                                                                           Tools and material

                                                                                  inventory

<Helen we missed doing a pe form for GT .  Make one Make the tasks portion too.  Give numbers to the output for Performance Evaluaiton>

CONFIDENTIALITY NOTICE/disclaimer:   The information contained herein is strictly confidential in nature and is the property of Holy Gardens Group and intended only for the intended recipient and its  reuse,reprinting or taking action other than the intended party is strictly prohibited. Holy Gardens assume no responsibility liability arising from such unauthorized use.

RRURAC:    Read, Respond, Understand, Reflect, Apply and Check

BIDDA:    BELIEVE INSPIRE DREAM DO ACHIEVE

Google.com+/HolyGardensGroup

Majorem Lending Admininistrative Plan

To   HR

Thru:   GM Madel

cc:  Holy Gardens Community Blog

We need to hire the staff for Majorem ASAP.  These are their job responsibilities.  We need at least 3 staff for MLII

Loan Assistant/In Charge  -   Processing of Loans, Release, Collection of Loans

Accounting Assistant  -   Loan Transactions, in charge of GL, CRB, CDB,  SL for loans

Accounting Assistant Funds:    

      1.  PC

      2.  Vat

      3.  ME

      4.  CAPF and  PIS funds

The bank balances of SBU are over stated since they have not remitted the funds for deposit to Majorem Lending.  The hiring needs to be accomplished ASAP to determine, separate funds and also to determine we make money or not.

Loan Assistant  in charge

     Outcome         Outputs                                         Responsibility

     Loan Release    Loan Application                        Loan Receipt and evaluaiton                                                                                                                                                                                                                          Loan Approval and release

     

       Loan Collection                                                     Loan folders custody                                       

    Bank balance                                                            Report on  Loans

                                                                                      Rate Setting

Accounting Assistant   Loans                                    

                                                                                      Ageing of loans

                              Loan Ledgers                                 Loan Balances

                              Collection letters                           Dual control of securities    

Accounting Assistant  Funds

                            Ledger of funds                               Accounting for funds

                            Releases of funds IF esp               Computation of posting                                                                                               

                                                                                   Regular balancing of fund

                                                                                    balances

                                                                                   PN receipts, interest                                                                            interest

                              payments/ accruals

                              Demand letters

The tasks have to made and defined by next week  ATTENTION HELEN

Jorge  U. Saguinsin

Admin Plan (job descriptions, objectives, tasks and responsibilities of 3ffb staff)

TO    : 3ffb staff

Thru :   GM Madel

Objectives:

1. To achieve sales and collection targets (to ensure financial viability of 3ffb and SBU

2. To clarify tasks and objectives of jobs;

3. To complete the number of staff at 3ffb and ensure completion of all jobs and tasks

4. To underscore the importance of having revenues due to added personnel cost

Background:

1.  We have not achieved sales and collection target h2 of 2015;  our sales and collection performance for 2016 H1 has been an underperformance. Only June showed promising results

    This stems from:

     1.  Non delivery of documents despite efforts in 2014 to streamline this with simplified documents and portal

     2.  Lack of staff at the SBU

     3.  Non development or slow development of SBUs, beautification projects not being done or completed

     4.  Collection efforts are spotty, ledgers not up to date, ageing not up to date, as well as forfeiture

     5. 3ffb new staff do not understand what they are doing, pretend to know that they know, or say the wrong things to sbu.

     6.  Two previous new hires were unfit and have to be let go.

     7.  We do not yet have Majorem staff which even govt agencies questioned.  This is for more than a year and a half

What:

To let the 3ffb new staff, Marjorie and Rizza understand their jobs and where they are now.

BPI is an organization to plan, do check and act on corporate plan of sbus

It has parallel functions in SBU (matrix management):

IT IS MANDATED TO:

    1. Assist SBU attain their sales and collection objectives

    2. Pursue growth strategies and the vision

Complete plantilla would include:

     HR and Admin Assistant (officer)   (1)

     General Accounting (Assistant/officer)  (1)

         AP Assistant   (1)

         AR Assistant    (1)

         Treasury Assistant  (1)

Audit Assitant        (1)

Operations/interment Assistant  (1)

Marketing Coordinator/Sales Admin  (1)

TOTAL                                            8

As of now we only have 4.  only 50% filled up.  More recruitment and training needed.  We need additional source of funds to complete this

   Finance and accounting

          journals

          cash receipt book

          disbursements

          collection

          compliance with govt regulations:   SSS, BIR, Philphealth, HDMF

         accountable forms

         purchasing

         inventories :  materials, plots for sale  (actual and reports)

         sales report

         Financial Reports:

            PNL

            Cash Flow

            Balanced Statement of Condition

            Audited

HR:

         recruitment

         training

         salary and benefits  (leaves sl and vl, allowances)

         SSS, HDMF, Philhealth remittances, benefits

         performance evaluation, promotion, salary increases

         CCD

         communications

          Reports to govt agencies:   HDMF, Philhealth, SSS, and BIR

Sales Admin

         CRM -  Customer Data Base

          Repeat Sales

          Documents:   PPA and CO DOS typing, signing list and filing (archiving)

          Master list of plots (updated)

          SEAD of Sellers and organizational charts

         Commission payment of agents

 Operations

        TPM of vehicles

        Monthly Dent report

        Maintenance of equipment

        Inventory of equipment

        Training and monitoring of GT and TS activities

        Park beautification

Outcome/outputs, tasks and responsibilities of new trainees

Our AM talk at 3ffb today

We talked about the following today at 3ffb

1.  Review :   3 types of people

    PEOPLE WHO DO NOT KNOW WHAT IS HAPPENING -   The worst, ignoramus, is dead, but alive.   Is not involved.   He has to find out and research what is happening around him:   internal and external

    PEOPLE WHO WATCH THINGS HAPPEN - Are Uzis.  Content in letting the world go past him;  determine him and make him a victim.  When things go wrong and there are problems, they just let go off that.  Are spectators.  Life is not a game to be watched but a game to be played actively to win... Not to lose

    PEOPLE WHO MAKE THINGS HAPPEN - Are leaders, are productive, are proactive. They take charge of life and others.   They solve problems, they initiate new products, they innovate.  They are not content with being victims.  They overcome limitations and resources.

2.  OTAC

      ON TIME  -  Submit on or before deadline.  Not on deadlines.   Conforms with CCD on performance of work

      COMPLETE -  Subscribes to prescribed format. Research and writing methodology has been complied with.   The author/assignee anticipates problems under PPA and has included all possible loopholes to be covered.

3.  DIN  

     DO IT NOW.   Not later, not tomorrow.  But TODAY NOW!

    Lift up that phone and make that call. Visit the customer.  Talk to the errant employee, send the text email now.   Read the email now.  Send that report now.

All it takes is a few minutes to complete the task

4.  URGENT VS IMPORTANT

      There are core, routine, and ancillary tasks that are part of ordinary job of an employee.  The core tasks are  important.  They are usually outcomes.  But examinations of the accomplishment chart showed that :

IMPORTANT ONES ARE NEGLECTED

ROUTINE JOBS ARE ATTENDED FIRST.

Whereas, the important jobs/tasks, as the name suggests are important and should be given top priorities.    Important tasks are:

 Opportunities

Sales

Collection

Urgent tasks are emergencies and usually are  problems and non revenue generating.  They become urgent because they were not given proper attention while there was plenty of time. The deadline drew near and thus became urgent.

Urgent tasks, emergency surprises should be avoided.  Preparation, one of the keywords in time management is an important tool.  Use it.  Prepare.  Prepare

TREAT EVErY IMPORTANT TASKS  AS IMPORTANT AS A SALARY:

     1.  OTAC;     Salaries are paid on time, and employees complain if they are incomplete.

     2.  DIN  -  Payment of salaries are made ahead of others.  

Jorge US

Holy Gardens Group

Please reply.    CCD 2.27

CONFIDENTIALITY NOTICE/disclaimer:   The information contained herein is strictly confidential in nature and is the property of Holy Gardens Group and intended only for the intended recipient and its  reuse,reprinting or taking action other than the intended party is strictly prohibited. Holy Gardens assume no responsibility liability arising from such unauthorized use.

RRURAC:    Read, Respond, Understand, Reflect, Apply and Check

BIDDA:    BELIEVE INSPIRE DREAM DO ACHIEVE

Google.com+/HolyGardensGroup

IMPORTANT TASKS FOR CSS IN RELATION TO INTERNET MARKETING

TO       :    All SBU Chiefs

Attentiion:    CSS

Subject:   More explanation in internet marketing and role of CSS, and posting at FOFF griefshare, and Holy Gardens group

Background: 

Before it was enough to have a website, to be on top of the search engine page.  Before it was SEO optimization.  Now the website is just one of the pages to be seen to generate leads.

What is important is leads, and selling efforts at the web.  Without that, the internet efforts are useless.

1.  The starting point is the Traffic generation.  Visitors are directed towards the landing page via our traffic generators:

     1.  Griefshare

     2.  Weekly best pictures at Holy Gardens group

     3.  Free Obituaries for Friends

  IT IS IMPORTANT THAT:

     1.  Posts are made regularly and promptly

     2.  You have great content  (pictures and stories

     3.  Flawless (no mistakes, nice lay out)

     4.  That posts are well edited

     5.  That it is enchanting and mesmerizing

     Remember this is your magnet, your traffic generator

YOU MUST PUT THESE IMPORTANT THINGS  IN YOUR POST:

(THIS IS INCENTIVEABLE!)

1. A QR code (for easy access by smart phone)

2.  A minimum of three links:

     1.  Facebook fan pages:

         Facebook/ Holy Gardens group  (for best pictures posting)

         Facebook/Holy FOFF  (for FOFF posting)

         Facebook/Holy Farewell

    2.  Landing pages:

         Facebook/Holy Gardens MVP

         Holy Gardens Value for Money

         Holy Gardens invitation for online transactions

        Please alternate for each post

  3.  Website.

PLEASE REMEMBER THIS WELL!

2.   Diagrams

  1.  Traffic generator from posts

  2.  List down links at post

  3.  The link goes to FB, landing page and  website.

  4.  The prospect opts in and goes to Get Response autoresponder

  5.   Get response sends email campaign to the subscriber.

Comparison with a baklad/fish net.

For your greater understanding      

Jorge US

Holy Gardens Group

CONFIDENTIALITY NOTICE/disclaimer:   The information contained herein is strictly confidential in nature and is the property of Holy Gardens Group and intended only for the intended recipient and its  retransmittal , reuse,reprinting or taking action other than the intended party is strictly prohibited. Holy Gardens assume no responsibility liability arising from such unauthorized use.

RRURAC:    Read, Respond, Understand, Reflect, Apply and Check

BIDDA:    BELIEVE INSPIRE DREAM DO ACHIEVE

Google.com+/HolyGardensGroup

Fwd: this SO works - the "1-Page Productivity Planner"

                  

---------- Forwarded message ----------
From: Brendon Burchard <brendon@expertsacademy.com>
Date: Mon, May 21, 2012 at 10:40 PM
Subject: this SO works - the "1-Page Productivity Planner

                   



                        


                                    
                                          



 You gotta see this. I'm in awe of how well these approaches to productivity and achievement just WORK.

When I went from broke to millionaire, my greatest asset was in knowing how to get stuff done and influence others.

Here was my best-kept secret.

See my 1-Page Productivity Planner here:



You'll love the part about HOW to persuade and influence others, too.

People are flipping out about the quality of actionable advice in this video. You'll see why.

Please post a comment and let me know what you think!

Enjoy!

-- Brendon

-------------------------------------------
www.BrendonBurchard.com
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@brendonburchard
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My books:
The Charge: Activating the 10 Human Drives that Make You Feel Alive
The Millionaire Messenger: Make a Difference and a Fortune Sharing Your Advice
Life's Golden Ticket
The Student Leadership Guide

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