Communications Center for Holy Gardens: Fwd: Countermeasures to lessen and prevent theft and losses at the SBU due to cash losses, and inventories

April 01, 2019

Fwd: Countermeasures to lessen and prevent theft and losses at the SBU due to cash losses, and inventories

Hi Ms. RCG,

Hintay muna. After this Mr. JT can focus on selling rather than minding others business?

Idagdag natin ang mga following amendments/addition; Ms. RCG hold your horses. Baka lumayas ang ibang ahente. Mag consult-

ation tayo

Afterwards Ms. GM, gawin nating MC for Board Resolution

---------- Forwarded message ---------
From: Jorge Saguinsin <holygardens.groupnew@gmail.com>
Date: Sun, Mar 31, 2019 at 9:13 PM
Subject: Countermeasures to lessen and prevent theft and losses at the SBU due to cash losses, and inventories
To: <holygardens.group.memorial@blogger.com>, Holy Gardens Pangasinan <hgmp.pangasinan@gmail.com>, <jeffrey_terso@yahoo.com>, Madel <madz2424@yahoo.com>, holy gardens memorial park <hggmp.greenhills@gmail.com>, Don Aboga <dvaboga2006@yahoo.com>

What: To remind everyone and impose robust procedures to prevent losses as in Pangasinan and Calamba

Objectives:

1. To lessen incidence of thefts and embezzlement

2. To promote high morale and operating efficiency

3. To reach our sales objectives by focussing on legal and moral ways to earn money

Reality:;

1. Scandal in pangasinan:

1. Resale of forfeited lots;

2. No office sales

3. Dagit ng sales on Sellers in office office sales

4. Qualified theft by CSS in Pangasinan

5. Widespread conspiracy and crookedness by former staff and sellers

2. Scandal in Calamba:

WTDN

Countermeasures:

Long term:

1. Hiring:

1. Tighter filtering

2. Checking references and BI

3. Bonding and suretyship of those who will be handling money

2. Training and supervision:

1. Tight supervision and training; tanggalin ang mga hindi matuto

2. Rotation on the job;; temporary transfers

3. Strict imposition of CCD CMO must and 3f must check tigthly and regularly: pati GM must dligently monitor the wrong doings: sins of omission

and commision

1. Text reports

2. OR, Deposit slips, COH (hindi ito ginawa ng TA at 3f)

Susugurin ang SBU na may failure to text report or abstract -

impose CCD

4. Prosecuting and sending to jail: MA, and Bonifacio.

5. Investigation by our lawyer if need be; or even NBI or the security agency

3. Red flags:for CCD

1. Frequent absences and tardiness

2. Late or non reporting daily on cut offs

And so with text reports to this office

3. Agents standby in the office

4. Accepting gifts or going out with agents

4. Operations and sales policies:

Sales policies: Category

1. Under threat of CCD and blacklisting, sellers can not stay in the office Class B

and grab or poach office sales.

2. For funeral service they must comply with 3 conditions to be entitled to Class B

to commission:

1. First call/registration

2. Accompanying the customer

3. Signing of the sales funeral service contract

3. CTS and PPA and or any unpaid accounts can not be transferred/assigned. Only paid accounts Class D

may be transferred or assigned Sellers caught doing this for them to gain money or

conspiring with office staff shall be blacklisted aside from possible prosecution

4. Sellers are entitled to commission if they have submitted or if PPA has been perfected and Class B

this includes data for insurance. No PPA or docs, no commission

4. Sellers can not make fictitious sales nor sign for and in behalf of fictitious buyers at the risk of being prosecuted and blacklisted.

5. Sellers are enjoined to be loyal to the company and threatening to sell for competitors is a Class D

sign of resignation..from further selling for the company

6. JV representatives are enjoined and prohibited from selling nor to conspire

with other sellers to get commission for them.... This does not provide for level playing field and potential

losses for the owners and developers

6. The following are class D offense for sellers:

1. Non remittance of payment entrusted by Customers aside from

being prosecuted under qualified theft or estafa--

2. Non submission of requirements PPA or insurance form; no ppa, no

commission

3. Conspiring with office staff for transfer of office sales for them to get

commission. Remember your w/t means you have to pay BIR corre

taxes.

4. Being engaged in kickbacks to customers

5. Non payment of commission of downline

6., More than 2x case of double sales

7. Fictititous or fake accounts or fake downlines

8. Forging signatures of customers or downlines

Other offenses:

9 Past problems of lost PPA, and OR Class B

10. Tampering with office records like PPA file, Ledgers, maps without consent of office staff Class C

11 . Misrepresentation with the customers as to price, terms, interest rate, and features Class D

7. . Sellers who committted crimes involving moral turpitude and or those involving the above cant sell any or all of Holy Gardens product

We are all for the good. We believe in 10 commandments. We are all good people

5. Operational excellence:

1. Shift to single touch system; strict monitoring

2. Cash less payment: via banks or GCash or Cebuana

3. Shift in channels like Soc Media, DSM, or the privilege card

4. Strict daily monitoring of inventories:

1. SBU sends collection letter

2. 3f forfeits

3. Memo entries for forfeitures:

(Sir Don please make the form)

Debit/Credit Memo for inventory:

TO: SBU Memo # Date

Accounting

Kindly reflect in your list the following forfeiture of the following lot:

Name Plot Lot Number

Acctg Entries:

Dr. Inventory

Cr. Income

Sales

4. Such forfeited plots can not be resold under the old price.

YOU ARE TO TIGHTLY MONITOR AND FORFEIT SUCH PLOTS

PROMPTLY ESPECIALLY IF THEY ARE:

1. Zero interest

2. Low low price of P30,000 to P45,000

5. Such forfeiture shall be reported monthly to GM, SMD ; SBUs agentts

are not to be furnished such information... and those who violate gets a

CCD Class C...

For strict compliance

Sir Don, for discussion with me and sbu, Mam Madel and then for Board Res..

Have we started floating this sales policies and prohibition to the agents.

Frenzie and RCG for comments...Start sounding off agents

Jeff we are behind you in break up of the Panga syndicate and thanks for the courage and leadership to do so

PAGSASANAY SA TAGUMPAY (Training for Success)

Good management is good management everywhere

Habits of Successful People

Jorge U. Saguinsin

YOUR OFFICES ARE TO REFER TO THESE ON QUESTION ABOUT PRODUCTS information and pricing. Please RRURAC

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4 RRURAC (Read, Reflect, Understand, Realize Act, Check) # 3

5. Makipag TIPAN - IGALANG ang mga nasusulat: CCD handbook at MC

Pag uusapan sa am talk

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