To : Mr. Don Aboga Comptroller Outsourcing
Ms. Roshel Casillan de Guzman
What: Ad hoc measures to stop bleeding from Malasiqui and San Carlos
Objectives:
1. To prevent further losses and thefts by employees and agents and jv
partners representatives allegedly in cahoots/conspircy
2. To restore morale and discipline at Malasiqui and Pangasinan
3. To instill fear of being discovered and fear of prosecution when caught
Background:
Allegations:
1. At Malasiqui:
1. Non submission of reports and non and delayed deposting of collection by
Myra Anoc
2. Scandal in use of outright commission;
3. Collusion with driver and other staff regarding cash custody; ie everybody
can open the vault
2. At SCC
1. Grabbing office sales with JV partner Loida Maricel tipping off another agent
This has caused demoralization among office staff because walang office
sales
Other agents have stayed away due to uneven playing field
2. Resale by the conspirators of forfeited or plots in arrears by agents and office staff:
1. MO
1. The agents from their list and or that of the office contacts
whose accounts are in arrears esp. the low priced plots zero interest
2. The agents offer this to at need customers pricing it below office and at
need
3. The at need pays in cash, agent and syndicate pockets the difference
Say the forfeited lot is P30,000
+ penalties say 5,000
Total 35,000
At need say 60,000
Agents offer say 50,000
Profit 15,000 wow
4. ARU is executed by the previous buyers in favor of the at need. Cute
Possible cause:
1. Laxity in supervision and audit of daily cash operation
2. No aging and shoddy ICR monitoring;
3. Lack of discipline in abstract and submission of daily reports, text and email reports..
4. Lack of diligence by 3f;
5. These goes back to 3f, senior management and me
WTDN next:
1. Prosecute the wrong doers; to recover the money
2. Suspend those who are involved say Carlo and investigate his involvement
3. Bantayang mabuti and SCC at Malasiqui
4. Execute opening of account at BDO
5. Request for change of representative of JV at San Carlos
6. Ask the JV rep to comply with the CCD and rules on CP: office cp lang
gagamitin sa office
Long term:
1. No more outright comm at Malasiqui and SCC but prompt processing
2. Strict ageing and ICR posting
3. Strict imposition of CCD and MC
4. Diligent supervision by 3f and senior officer
5. Monthly visit and audit of SBU;; operational review
6. Cash less environment
--
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