Communications Center for Holy Gardens: June 2017

June 30, 2017

Proper Steps/Procedures to be observed for the Sales Promo: KITA SA TAG ULAN July 3 to September 30, 2017

MC No: 2017 - Proper Steps/Procedures to be observed for the Sales Promo: KITA SA TAG ULAN July 3 to September 30, 2017

A. Objectives:

1. To standardize procedures and avoid confusion with regards to implementation thus avoiding confusing and promoting speed and efficieincy

2. To save on personnel and software costs

3. To provide customer satisfaction and delight

B. Reality:

1. Some former employees and even current officers who do not fully understand our system have decried that this company is engaged in illegal business despite the fact that we are on the level even confusing many on use of documents and the products being sold.

2. This office is even accused of not having sales policies (procedures) which is a big lle

3. Documents remain undelivered and insurance remain unaccounted for, remitted to the proper office entity, and PAID PUTTING THE COMPANY AT GREAT RISK in case of accidents or death of the customers

4. Highly paid employees ask for more personnel: and computer system (worth millions) for being asked to deliver results: finished documents, sales reports, and FS. The existing MC and portal, and other systems were totally disregarded and new ones installed without proper authorization and notification or even meetings so that the same can be implemented

C. Options

1. Do nothing

2. Emphasize observance of correct procedures and systems to facilitate processing and reporting

1. BASIC PRINCIPLE;

1. Single entry at the SBU level and file data sharing from branch/SBU level using a simple portal (Axxes based system)

1. The sbu through its CSS 3 encodes the PPA data of a closed sales, generates its own reports for

1. Master list of customer/ppa

2. Abstract of daily collection

3. Sales report

4. Ledger

2. The file is shared at 3ffb with the following sections /personnel using google drive or drop box

1. Records assistant for the PPA master list

2. ICR for the ledger or even the AP for the AP to MLII

3. With MLII so that the funds collected are made AR by the same and proper SOA collected

4. With Treasury Assistant to reconcile and verify:

1. OR and PPA used

2. Inventory vs. Sales report

3. Abstract vs. deposit slips and bank balance

HENCE THERE IS NO NEED TO DO REPETITIOUS ENCODING AND DATA ENTRY WHICH TAKES UP TIME EFFORTS AND MORE PERSONNEL

2. Major procedures that need to be understood well and mastered

1. Issuance of PPA to the SBU; issuance by SBU to sellers

2. Sales transaction with the customers

1. Filling up of PPA

2. Receipt of payment

3. Data entry/encoding at the SBU (using a portal)

1. Customer data

2. Collection

4. Generation of report (using a portal)

1. Master list of customers/PPA

2. Abstract of collection

3. Summary of customer collection

4. Sales report

5. (JV report) optional

5. Deposit of collections with the depository bank

6. File sharing with: 3ffb

1. ICR assistant

2. AP

3. Treasury Assistant

4. Majorem Lending

5. Treasury Assistant

7. Weekly pouching of PPA, Hard copy abstract and deposit slips, OR

The sbu uses the customer list harvested from the portal as the transmittal form

8. Receipt of the pouch from the sbu:

1. Checking of ledgers vs PPA by ICR and RA

2. Checking of OR, PPA by Treasury Assistant

3. Authorized personnel signature of the documents

4. Archiving and systematic filing by RA; update of master list:

1. Customer

2. Inventories

5. Pouching of the white copy of the PPA to the customers

9 Encoding, backtracking of backlogs

(At the SBU or 3ffb)

DETAILED EXPLANATION

The SBUs under this campaign will be selling traditional services to existing customers of Holy Gardens and only in places where it has memorial assets (crematorium, chapel services). For all the PIS are available. These have been sucesssfully sold and served for the last 30 years even our trustee refused to reimburse us for the Certificate of entitlement, and even when we lost money

It has been inquired from the IC whether it is legal, for Memorial Park and allowed to sell services (to prepaid services to its existing customers as adjunct to the plots that have been sold to them. It is. One such memorial parks is Heavens Gate Memorial Park along Marcos High way. It is selling prepaid cremation, funeral and interment service. It was revealed to us by its former GM

Rey Tamondong who used to work for us for a while

Furthermore, HOLY GARDENS has the branding and is well recognized; despite the fact that Holy Gardens has wholly owned subsidiary, the Destiny Financial. It will take some labor to up the Destiny Brand or retire this (for some unpleasant market experience by the customers

The PIS PMS campaign is legal and above the board

Jorge U. Saguinsin

To "be the best, do your best, expect the best" always

N.B. The information contained herein are private and confidential in nature. The sender does not assume any damage that may arise from improper use of the email contained. ; especially if the information in this communication falls into the wrong hands causing damage and loss. to the company or any other parties.

June 29, 2017

Holy Gardens Pangasinan , Kaizen Report, Week 26, June 29, 2017

PAGSASANAY SA TAGUMPAY

1. Pics of office (storage, files)/chapel, cr

CSS2 Files

CSS1 Files

Receivables

2. Pics of site (the park) beautification/construction

Chapel Trellis

Ash Crypt

Trimmed Ficus beside Lawn 5A

Trimmed ficus beside left wing

Left Wing Outside

Open Space

Lawn 5B

Lawn 4A

On going grass cutting at Lawn 9A

La Pieta

Body Crypt

3. Pics of warehouse inside and outside; SHOW INVENTORIES AND LOCKS

Outside Ware house

Beside Ware house

Inside Ware house

Cement

Plywood & PVC pipe

4. Pics of inventory of equipment (especially of those non operating) and materials

10mm Deformed Bar

Cement

Expedition

5. Pics of operational equipment

Landrover

Patrol TFN 573

Tribike

Crosswind

L300

June 28, 2017

Fwd: Recognition of Income and Expenses for Sales Of Holy Gardens Plots

Computing for our current CGS:

Our current CGS for Holy Gardens Group is P3,500 per sm

Thus for Lawn x 3.5 = 8,750

SSN x 10 sm = 35,000

GE x 30 sm = 105,000

Thus for 36,000 installment x 50%

Amount subject for JV sharing = 18,000

x say 50% 9,000

less CGS 8,750

RGP 250

% of RGP for every MA (P600) 250/36,000 = 0.0694%

= 250/60 = P4.16 per MA

Unbelievable

What are the opportunities?

1. The collection fee of 5% if we have rewards system and points of 1% = 5% - 1.5% = 3.5%

2. Insurance. If we spend 2.3% of 4.00 then we make a margin of 1.7%

3. Marketing - if we spend 17% on marketing, then we can make a margin of 3% (however this is not happening because of the prizes we are making.

Comparative analysis:

Say 4,000 plots sold x 36,000 = 144,000,000

Margin on plots 4,000 x 250 = 1,000,000

Margin in insurance 144 m x 1.7% = 2,448,000

Margin on CF 144 m x 3.5% = 5,040,000

What to do next?

Reality:

1. We cant process our documents efficiently (use the portal, hire a better staff, train well,)

2. Di masimulan ang insurance (hire an insurance assistant, rewards assistant na train well)

Do it now. Be responsible People. 3ffb

However, we are not paying much attention to this. Especially to the insurance. Nothing is moving

WE NEEDED TO SELL THE SPECIAL THE PLOTS AT LOSS OR BREAK EVEN TO:

1. Generate more jobs and employment for sellers

2. To make the customers happy and to get their foot in; when their feet are in, we can offer products/services where we can make higher gp.

cms - chapel memorial service - as much as 30%

is - interment service 20 to 30%

regular plots - as much as 40%

We cant sell the special plots again, because we are losing money on them

We are running out of inventories

---------- Forwarded message ----------
From: Jorge Saguinsin <jorge.saguinsin@gmail.com>
Date: Tue, Jun 27, 2017 at 12:30 PM
Subject: Recognition of Income and Expenses for Sales Of Holy Gardens Plots
To: Bpi Records <bpi.records3ffb@gmail.com>, holygardens.group.memorial@blogger.com, Mad Elie <madz2424@gmail.com>, "Bereavement PROVIDERS INC." <bpi.apacctng@gmail.com>

This office discussed with the Accounting Staff (AP, AR, Treasury and Majorem Acctg.Loans the Chart of Accounts and Significant accounting policies and Chart of Accounts. They are not aware of this

They are walking in the dark.They need light

Objectives:

1. To determine the eligibility of SBU to be granted additional benefits like the health card.;they must be profitable for the last 6 months to qualify;

2. To make the accounting staff be expert on the system and structure of accounting at Holy Gardens before attempting changes.;

3. To move the accounting staff to be more efficient: stricter on the expenses, and stingy on the discount, ME, and collection fee

4. To be aware of other opportunities for earning like service

Reality:

1. We do not know the latest financial statements from the chief accountant

2. We received the Jan Feb P N L which showed the SBUs making large sums of money and thus must be verified

Explanations

Some important concepts to be understood

1. Sale -

Cost

Businesses must increase sales always: Sales can be increased by:

1. Increasing the channels

2. Price increase

3. Increase awareness

4. Increase the number of uses (or frequency, as with Starbucks, to

increase number of occasions to drink coffee)

5. Increase the value of the product

Decrease the cost:

1. Improve quality

2. Remove waste (MUDA)

3. Reduce labor cost

4. Reduce COGS

5. Outsource

Increasing the GP is incresing value added, increases value creation

2. Setting up a real estate company:

1 Cash/Cash in bank xxxx

Stockholders equity xxxx

2. Purchase of land xxxx

Cash/Loans xxxx

3. Set up inventory

Development cost xxx

Unexpended development cost xxxxx

Thus let us say we buy land at P350.00/ sm x 50,000 =

P16,500,000

Computing for development cost let us say P1,000/sm = P50,000,000

Total inventory / salable area = CGS

Saleable area = 50,000 x 65% = 32,500

Total inventory = P50,000,000 + 16,500,000 = 66,500,000/32,500

CGS = P2,078/sm

Lawn x 2.5 = P5,195

SSN x 10.00 sm = 20,078

GE x 30 = 62,340

4. Determine the GP rate vs SP

Thus:

TLP 100%

Less PC 17%

Insurance 4%

Collection fee 5%

Total 26%

Net sales 74%

Less VAT 12% - 8.88%

ME 20% 14.8

Total 23.68

Amount subject for JV 50.32

Say TLP = 36,000 x 50.32%

P18,000

Say 50% - 50% sharing 9,000

Less CGS 5,195

RGP/DGP 3,805

Thus our RGP per installment rate = 3,805/36,000 = 10.56%

5. Computing for RGP for installment sales

MA of P600.00 x 10.56 = P63.36

However, actually, our CGS is P3,500 /sm or P8,350

or DGP of only P9,000 - 8,350 = P650 only !!!

GP rate = 650,00 /36,000 = 1.8% only

RGP for installment sales (60 months to pay

P600 x 1.8% = ONLY P10.80!!!!

Thus: (CONCLUSION)

1. The PNL so submitted could be over stated

2. We have to be more efficient

3. The special plots sale is not sustainable, and does not make money

4. We make money on:

1. Regular plots

2. 20% dp, only 3 years to pay with interest

3. Services like PIS and PMS where there is no huge CGS

Please print and discuss with the Chief Accountant

What is your take on this?

Jorge U. Saguinsin
To "be the best, do your best, expect the best" always

June 27, 2017

Recognition of Income and Expenses for Sales Of Holy Gardens Plots

This office discussed with the Accounting Staff (AP, AR, Treasury and Majorem Acctg.Loans the Chart of Accounts and Significant accounting policies and Chart of Accounts. They are not aware of this

They are walking in the dark.They need light

Objectives:

1. To determine the eligibility of SBU to be granted additional benefits like the health card.;they must be profitable for the last 6 months to qualify;

2. To make the accounting staff be expert on the system and structure of accounting at Holy Gardens before attempting changes.;

3. To move the accounting staff to be more efficient: stricter on the expenses, and stingy on the discount, ME, and collection fee

4. To be aware of other opportunities for earning like service

Reality:

1. We do not know the latest financial statements from the chief accountant

2. We received the Jan Feb P N L which showed the SBUs making large sums of money and thus must be verified

Explanations

Some important concepts to be understood

1. Sale -

Cost

Businesses must increase sales always: Sales can be increased by:

1. Increasing the channels

2. Price increase

3. Increase awareness

4. Increase the number of uses (or frequency, as with Starbucks, to

increase number of occasions to drink coffee)

5. Increase the value of the product

Decrease the cost:

1. Improve quality

2. Remove waste (MUDA)

3. Reduce labor cost

4. Reduce COGS

5. Outsource

Increasing the GP is incresing value added, increases value creation

2. Setting up a real estate company:

1 Cash/Cash in bank xxxx

Stockholders equity xxxx

2. Purchase of land xxxx

Cash/Loans xxxx

3. Set up inventory

Development cost xxx

Unexpended development cost xxxxx

Thus let us say we buy land at P350.00/ sm x 50,000 =

P16,500,000

Computing for development cost let us say P1,000/sm = P50,000,000

Total inventory / salable area = CGS

Saleable area = 50,000 x 65% = 32,500

Total inventory = P50,000,000 + 16,500,000 = 66,500,000/32,500

CGS = P2,078/sm

Lawn x 2.5 = P5,195

SSN x 10.00 sm = 20,078

GE x 30 = 62,340

4. Determine the GP rate vs SP

Thus:

TLP 100%

Less PC 17%

Insurance 4%

Collection fee 5%

Total 26%

Net sales 74%

Less VAT 12% - 8.88%

ME 20% 14.8

Total 23.68

Amount subject for JV 50.32

Say TLP = 36,000 x 50.32%

P18,000

Say 50% - 50% sharing 9,000

Less CGS 5,195

RGP/DGP 3,805

Thus our RGP per installment rate = 3,805/36,000 = 10.56%

5. Computing for RGP for installment sales

MA of P600.00 x 10.56 = P63.36

However, actually, our CGS is P3,500 /sm or P8,350

or DGP of only P9,000 - 8,350 = P650 only !!!

GP rate = 650,00 /36,000 = 1.8% only

RGP for installment sales (60 months to pay

P600 x 1.8% = ONLY P10.80!!!!

Thus: (CONCLUSION)

1. The PNL so submitted could be over stated

2. We have to be more efficient

3. The special plots sale is not sustainable, and does not make money

4. We make money on:

1. Regular plots

2. 20% dp, only 3 years to pay with interest

3. Services like PIS and PMS where there is no huge CGS

Please print and discuss with the Chief Accountant

What is your take on this?

Jorge U. Saguinsin

To "be the best, do your best, expect the best" always

June 25, 2017

Story of humanity in 2 minutes

PAGSASANAY SA TAGUMPAY

Steve Jobs Stanford University Commencement speech

PAGSASANAY SA TAGUMPAY

June 25,2017

There are several things you will pick up from this speech:

1. Love what you do and do what you love;
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Change your habits and you change the outcome of your life

PAGSASANAY SA TAGUMPAY

God, your desire your education, your genes cant do much to make a success but only changing your habits can

What would it be like if in your life and work there is no light

PAGSASANAY SA TAGUMPAY

Rizal Philippines
June 25, 2017

Are you in search for truth? Have you experienced being in a brown out without flash light nor candle. You feel so lost and frightened. And you wish that there was light.

How would life, or your work be without light? How would your life or work be?

CLICK THE LINK

What brings you nearer light