Re implementation of Travel (Trip) Request Ticket system

MC No  2017 

TO        :    All SBUs

Attention:    CMOs:/ACMOs

                   Ms. RCC

                   Ms. RCG

                   Ms. Veron Miranda

                   Ms. Frenzie Agasan

                   Ms. Aprilyn Caragayan

Date:   October 29, 2017

SUBJECT:   REVIVAL/REIMPLEMENTATION OF THE TRAVEL/TRIP REQUEST TICKET

Effective November 1, 2017, we are re implementing the system of having a trip pre approved by 3f jm officers staff prior to the trip.  

Objectives:

1.  To save on travel and gas expenses;

2.  To establish accountability and responsibility at SBUs

3.  To make the vehicle trips which are expensive purposeful

Background:

This was the system since 2007.  However for one reason or another, this was no longer implemented.

WE ARE IMPLEMENTING THIS AGAIN.

No TRT, no approval of PO for gas.  This is the supporting doc of log book.  The log book must indicate the TRT number and the date of posting.  (SBU revise your logbook)

A template has been set to be followed and filled up everytime the TRT is uploaded.

It is a must that the SBU file this TRT prior to every trip

Template:

TRT No.   

Vehicle ______________Plate No.  _______Date __________________

TS (Driver)  ___________________________   SBU________________

Destination(s)   _____________________________________________

Type of trip:    Errand __  Sales ____ Bank Deposit

Objectives:  ________________________________________________

__________________________________________________________

Estimated Distance ________________Est. Fuel to be used _________

Tasks to be accomplished:

                                                                          Done/Not Done

      1.

      2.

      3.

      4.

      5.

Done by _____ Checked by SFC ____Ok by CMO _______

Prefix the TRT number (done chronologically) with 

01  -  La Union

02  -  Pangasinan

03  -  Calamba

04  -  Calapan

05 -    Oton

The SBUs have been invited to join.   Accept the invitation now.

FOR COMPLIANCE

JUS

N.B

You can email the TRT for blogpost at    holygardens.groupnew.tripapproval@blogger.com

or upload to www.trtholygardens.blogspot.com

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