Your immediate comment and further suggestions and /or discussion is requested so that we can implement this expeditiously, Ms. Roshel, dapat may detalye tayo nito sa mga cash advance request ninyo
Memorandum Circular No 2019 - 02
Subject: Revision of Procedure on Funds for Interment, Funeral Service
What: Shift to Cash Advance system with rapid liquidation cum P n L upon liquidation, elimination of
Revolving Fund system
Objectives:
1. To be responsive to requirements of SBU and chapel crematorium for funds; make sure they have
enough funds to serve the customers
2. To eliminate details and backlogs in processing of IF and revolving fund for interment
3. To implement single touch efficient processing of customer transaction
Reality:
1. Pasaway sa SBU; complaining of lack of funds, but it turns it out sbus CSS are not sending the OR
and replenishment, or use only AR for as CV for the suppliers;
2. Frequent borrowing from cash collection;
3. Un reconciled borrowings from cash collection;
4. If not there are floating cash balances that are not were not counted periodically by TA
What:
Effective immediately, Acctg and SBUs are to close replenish all revolving fund and do so not later than March 7, 2019, Complete all replenishment: close all IF and Revolving fund account by finishing all replenishment, and revert all cash on and hand and replenishment to COH
As of now, all interments, cremation, funeral services financial requirements are to be funded by cash advances which shall be liquidated within 72 hours using OR or supplier supplied receipts
Process:
1. Who: SBUs for their interment service
C3 companies (when registered) Calamba, Pangasinan, and Morong for cremation and funeral service
2. The concerned parties through their CSS and noted by CMO requests for cash advance based on
detailed projected expenses and based on the budgeted expenses on an annex (or within the cash advance form)
Information required:
1. Date of service IA, FSA Cremation authorization
2. Name of deceased
3. Type of service Interment Funeral Cremation
4. Package: Econo, Dlx Luxury for Intermenng
FS
PCS
5. Indicated Price (per our price list)
6. Revenues:
1. Package Price
2. Documentation Fee
3. Options:
More flowers
Food Service (catering)
Total
D/P
Balance of (to be paid 3 days before service date)
Estimated Expenses: Plan Actual Budget
Cash:
1. Marketing Expense:
Referral Fee
Commission for Agent
Food rewards for certain package
2. Labor expense:
Pick up assist
4 escorts on interment date
Manang /maida for maintenance
ISG
Hukay
On call embalmer/driver
Signature of embalmer
3. Foods
Funeral pack
Refreshments for IA
Catering Service
Water Service
4. Flowers:
Epitaph
Spray
Corona
Decorator/arranger fee
5. Tarp
Announecment
Appreciation
6. Others:
Tokens and gifts
Rental for hearse/limousine
Total Cash expense (amount requested for this advance)
+- actual
7. Non Cash Expense:
1. Marker
2. Casket
3. Urn: Marble, Wood, Ceramic, Metal
2. Depreciation
3. Fuel for Cremation machine
4. Fuel for Hearse
Total Non Cash
8 Total Expenses
Net Revenue. / Gross Revenue
Benchmark not less than 30% except for SC, PWD and social cases
N.B Key points
1. OR AR in the name of ______________acknowledgement receipt or piece of scrap paper
is not accepted
2. Submit at least 3 days before the required service date to give time for check making and sending to
ATM or pay card.; open a pay card or atm account
3. Recruit CSS for interment, funeral service, cremation in whose name the funds will be paid
3. Liquidate within 72 hours; no further cash advance shall be allowed
4. 3f Acctg must finish an application for cash advance within the day it was filed.
5 One service, one Cash Advance application
6. Supporting documents:
1. Checklist duly accomplished;
2. IA, FSA, CSA
3. ARU
5. Maximum cash advance for each SBU: P100,000.00
6. Class C offense for non compliance
cc: Ms. Madelene
Mr. Dona Aboga
Holy Gardens Pangasinan
Holy Gardens Calamba
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