To : Ms. Madel
Subject: Analysis and proposal of project monitoring by BDA
To : Marlou
Through: Mam Madel
Subject: IMPROVEMENT OF MONITORING OF PROJECT COST AND PURCHASES>
I could not make a sense of records of Mr. Marlou and they were not even updated:
I recommend/order that the database and reporting be as:
DATA BASE OF BDA:
% completion of project and purchases comparison as of ____________________
(Monthly monitoring
__Calamba Crematorium Admin Building Jesus Christ Embalming Room Roadworks
__Calapan Road works, backfilling chapel body crypts
__Oton Retaining Wall Backfilling Roadworks Retaining wall Anhawan river
Name of Project: Location Date Started
Total Project Cost _________________ % completion ___________________ Project Engineer/contractor _____________
Weighted Cost (%)
Cumulative Material Purchases PHP ____________Budgeted Materials ____________ ______% % to Total____________
Cumulative Labor Purchases PHP _____________Budgeted Labor ______________ _____% % to Total ____________
Cumulative Equipment Rental PHP _____________Budgeted Rental ____________ ______ % % to Total ___________
Total
Prepared by: _________________________________- Noted by_________ Reviewed by _______________________
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Purchase Order evaluation
PO Number _________ Total Amount ____________ Date ________ Requisitioner ______________________-
% completion of project and purchases comparison as of ____________________
(Monthly monitoring
__Calamba Crematorium Admin Building Jesus Christ Embalming Room Roadworks
__Calapan Road works, backfilling chapel body crypts
__Oton Retaining Wall Backfilling Roadworks Retaining wall Anhawan river
__Malasiqui Landscaping Roadworks Statue
Name of Project: Location Date Started
Total Project Cost _________________ % completion ___________________ Project Engineer/contractor _____________
Weighted Cost (%)
Cumulative Material Purchases PHP ____________Budgeted Materials ____________ ______% % to Total____________
Cumulative Labor Purchases PHP _____________Budgeted Labor ______________ _____% % to Total ____________
Cumulative Equipment Rental PHP _____________Budgeted Rental ____________ ______ % % to Total ___________
Total PHP _____________ ____________100% %to Total ___________
Analysis/recommendation
The purchase is + - the total budgetted cost of PHP ________ % _______
The purchase will bring the % completion to PHP _______ % _______
Comments/recommendation section
I recommend/do not recommend the purchase: Reasons:
____1. The budget will be exceeded; within limits
___ 2. The supplier cant deliver/ the supplier is reliable;
___ 3. There is /no canvass
___ 4. Its the best price.
5. Its the best quality
BDA ___________________ Noted by ________________Reviewed/Noted by _____________
Jorge U. Saguinsin
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