Reminder on liquidation of cash advance

PAGSASANAY SA TAGUMPAY For kaizen reports: You must post pictures under this template duly classified. Answer and provide pictures for all headings. COMPLY AND UNDERSTAND. 1. Pics of office (storage, files)/chapel, cr. Also post pictures of your staff in complete uniform daily with id for am talk) STRICT COMPLIANCE 2. Pics of site (the park) beautification/construction 3. Pics of warehouse inside and outside; SHOW INVENTORIES AND LOCKS 4. Pics of inventory of equipment (especially of those non operating) and materials 5. Pics of operational equipment


To:     Holy Gardens Pangasinan

Thru :   Ms. Madel Saguinsin

Subject:    REMINDER - LIQUIDATION OF CASH ADVANCE (Amounts taken

                 from collection) to finance operations

Goal:    1.  To remind and set in order correct financial controls

            2.   To lessen delays and speed up transactions and up Customer

                   Service

            3.  To lessen cases of non conformance to procedures

Background:

           Pangasinan has made numerous requests to take money from collections to finance its operations like interment and funeral service.  These were granted for so long as these are immediately liquidated  However what amounted to and passes off as liquidation was to deposit the excess of what is needed.

REMINDER ON LIQUIDATION

     The correct liquidation procedure is:

1.  SBU takes the amount approved by the 3f from collection;   the evidence

     of this is a cash voucher.  The treatment of this is an AR

     We would enjoin that the AR be in the name of the CMO or the most senior

     in the organization or the requisitioner of the advance

    It is enjoined that a cash advance form be accomplished and emailed to 3f to show proof of a cash advance from collection

2.  After spending the amount the SBU must

    1.   Produce all the receipts,  and send the  the same  with  cash advance                 form.  This is the beginning of the liquidation process

     2.  This must be done within 72 hours after the event.

     3.  The excess amount shall be deposited at the sbu depository bank.  The

           deposit slip must accompany the liquidation

3   3f ap will do a cv to correspond to the receipts presented under 2.1

     and make a check payable to the SBU corporate name

     Once the check is deposited in the name of the SBU the AR, the cash

     advance from collection is closed.

     THIS PROCESS CLOSES, LIQUIDATES THE CASH ADVANCE

For clarification and compliance