Memorandum Circular - Marking of vaults for ease of identification of inventories, payment, and curinb

Memorandum Circular

Marking of Vaults for ease of identification, payment and inventory

TO      :     All SBUs

Attention:     CMO, CSS and SFCs

cc:     AP third floor, accounting supervisor, Project Engineer

What:   Marking of vaults with paint or pentel pen with PO number, date

             made and number.

Objectives:

     1.  To systematize the supply chain management in making  anad use of vaults

     2.  To avoid confusion and possible fraud,

Reality/Background

1.  All vaults would look the same to us.

2.  They get mixed up.  We just dont know if the previously made vaults are being claimed by the vault contractor..

3.  We do not know as to whether they are cured.

4.   Check payments are made in advance in La Union and Oton and elsewhere and the  CMO has the sole control over the payment as to when they are completed.  (Due to previous sins of AP of delaying their payments)

What:    

Effective immediately the vault maker with the joint supervision of  SFC and CMO will do the following

     1.  Vaults made are to be marked as follows:  (by paint pentel - must be visible on the photos

          a.  PO number or batch number  (to be marked in PO)

          b.  Initial of contractor

          c.   Date made

          d.  Number

     2.  Vault made shall be pictured with the above markings.  

     3. Vaults used for interment, and in the inventory sheet submitted with the above information

        E. G (example)

            PO Number      0025

            Contractor         JG  (say Juan Gutierrez)

            Date                  7072020

            #                         8

For compliance.