To: All Concerned
--
Why keeping minute or summarizing what transpired, in writing is a good habit
Situation:
1. People have such a short memory
2. I have encountered smart albeit disposable subordinates who will invoke their righteousness because of their perception that you are weak or have poor memory
3. Taking down or writing down minutes is a sign of commitment, professionalism and seriousness about making things happen
It takes maturity and a lot of prosfessionalism and training to be keeping minutes every time any time
Make it a habit.
HERE ARE OUR NOTES AT THE HANDBOOK UNDER THE TITLE OFFICE ETIQUETTE TO BE FOUND IN PAGES.
LOOT IT UP AND READ VERY SO OFTEN.
8. Steps:
l. Tell what is to be done
2. Explain the process, or give example regarding the topic.
3. Tell what you told them
4. Repeat the process if necessary
9. Take down notes; summarize what was discussed; if asked for minutes submit promptly. Give written hard copies to others who were in the meeting.
10. Avoid obtuse and unclear statements. Be clear and specific. Go direct to the p;oint.
ll. Be honest: state that you will check the facts if you are not sure; avoid lying.
12, Be always prepared that you will be asked for reports/data on your work. Remember your latest facts/data.
1. Start and end the meeting promptly;
2. Make sure only those concerned with the agenda are in the meeting
3. Go direct to the point. Talk about the agenda. Be sure you have an agenda for the meeting;.
4. Be on the agenda; focus on the agenda
5 Focus on the meeting; avoid doing other things on the meeting; avoid taking calls or being
interrupted on the meeting. Promise to go back to the caller in case your cp rang.
6. Take notes; review notes as you implement the contents of the meeting.
7. Give feedback on your progress.
l. Tell what is to be done
2. Explain the process, or give example regarding the topic.
3. Tell what you told them
4. Repeat the process if necessary
9. Take down notes; summarize what was discussed; if asked for minutes submit promptly. Give written hard copies to others who were in the meeting.
10. Avoid obtuse and unclear statements. Be clear and specific. Go direct to the p;oint.
ll. Be honest: state that you will check the facts if you are not sure; avoid lying.
12, Be always prepared that you will be asked for reports/data on your work. Remember your latest facts/data.
E. In a meeting:
1. Start and end the meeting promptly;
2. Make sure only those concerned with the agenda are in the meeting
3. Go direct to the point. Talk about the agenda. Be sure you have an agenda for the meeting;.
4. Be on the agenda; focus on the agenda
5 Focus on the meeting; avoid doing other things on the meeting; avoid taking calls or being
interrupted on the meeting. Promise to go back to the caller in case your cp rang.
6. Take notes; review notes as you implement the contents of the meeting.
7. Give feedback on your progress.
PAGSASANAY SA TAGUMPAY (Training for Success)
SETTING THE STANDARDS IN INTERMENT SERVICE
Innovation creates more wealth and more customers
Jorge U. Saguinsin
Be a BIDDA now
RRURAC (Read, Reflect, Understand, Realize Act, Check)
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1. One of our beliefs is learning. It pays that you learn more to do more Just to survive you have to learn how forage in a forest or raise your food, catch prey
2. In order to discharge your job well, you have to learn your admin plan the process flow and standards.
3. To keep up with changes, you have to learn and read. There is no other way
4. signify that you have read by putting your name on this comment box. Every staff must: post the name on this comment box, or like, agree/will do. Your registering on this comment box is being graded under communication. Observe RRURAC: Read, Reflect, Understand, Realize (apply to reality) Apply, and Check (if it works)
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