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---------- Forwarded message ---------
From: Jorge Saguinsin <jorge.holygardens@gmail.com>
Date: Wed, Feb 17, 2021 at 3:27 PM
Subject: Tentative procedure (internal) for cash less transaction (Bank transaction)
To: Madel Saguinsin <madz2424@yahoo.com>, Holy Angels Morong <hamp.morong@gmail.com>, bpi.acctngac@gmail.com <bpi.acctngac@gmail.com>, Frenzie Agasan <holygardensgreenhills@gmail.com>
From: Jorge Saguinsin <jorge.holygardens@gmail.com>
Date: Wed, Feb 17, 2021 at 3:27 PM
Subject: Tentative procedure (internal) for cash less transaction (Bank transaction)
To: Madel Saguinsin <madz2424@yahoo.com>, Holy Angels Morong <hamp.morong@gmail.com>, bpi.acctngac@gmail.com <bpi.acctngac@gmail.com>, Frenzie Agasan <holygardensgreenhills@gmail.com>
TO : Ms. Mildred Macaraig
Frenzie Agasan
Ms Joy Casi
Thur Mam Madel
SUBJECT TENTATIVE PROCEDURE AND STANDARDS FOR INTERNAL PROCESS IN CASHLESS TRANSACTION
1. Objectives:
1. To clarify responsibilities and process (contributing to efficiency) regarding cash less transaction
2. To lessen customer inconvenience
2. Background:
1. We shifted to bank transaction in view of thefts at certain sbu using spurious receipt and AR
2. We have not enrolled in biller account; in a biller account, the reports would be submitted by the bank daily thus we can save on efforts and
convenience of the customer
3. There are cases when sbu do not report any collection
4. Old process (cash)
Who
1, Customer pays CSS2
2. Company issues OR Who
3. Abstract is prepared sent to 3f SFC
4. Entries to ledgers are made SFC
5. ICR are totaled and balanced SFC
3. WTDN
1. Option enroll in bank biller account MRSS
2. Mano mano
Short cut description:
1. Customer pays at bank
2. Customer sends shows deposit
slips (by messenger)
or original
3. TA/(CSS) issues OR vs deposit slips
4. Report of collection/abstract based on deposit slips
5. sbu reports to MLM the daily collection based on deposit slips
6. 3f collects collection vs deposit slips and compares with passbook balances; notes discrepancy and collects verifies un reported amounts
TENTATIVE PROCESS:
SBU
Who Where Reports Standards
1. Customer Pays at banks at our banks: None None
MBTC BDO RCBC
2. Customer texts or DM with pics TA SBU Log of text of customer lists as ar ICR
(to aid us trace the payment)
3. Customer sends orig of dep. slips TA SBU SBU files dep scans slips basis of abstract
4. HGMP issues OR TA SBU Report of daily collection 1/. date, |dep slip validation number| amount
from banks: name| account number
2. Basis of abstract
\| cc 3f
3f
1. Asst checks bank balances daily (temp) 3f Record of bank balances /sbu daily 1. Discrepancy with bank balances
Checks balances vs report of collection must be researched and followed up
from banks
Note: 1. if we have # 2 being observed, we will know the difference; source
2. Shall we file all the deposit slips or DM attachment will suffice
FOR COMMENTS AND IMPROVEMENTS
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