Communications Center for Holy Gardens: Revised Syllabus for Trainees 6 Days Orientation

May 24, 2018

Revised Syllabus for Trainees 6 Days Orientation

On Wed, May 23, 2018 at 1:29 PM, Jorge Saguinsin <holygardens.groupnew@gmail.com> wrote:

Name _____________________Batch ____Name of Batch ____________

Inclusive date ___________________ Final Grade: ____ Pass/Fail

Amended Revised Syllabus for 6

Days Orientation of New Hires/Trainees

3rd ED

What: This is the amended syllabus for the orientation of new hires and trainees

All staff including the officers must undergo and pass this orientation.

Passing this orientations is a requirement for:

1. Grant of allowances

2. Promotion and salary increases

Goals:

1. To promote unity, discipline, passion among the trainees

2. To lessen turn over, cases of insubordination and other misconduct

in the organization

3. To develop staff who will be professional, productive, personally improving, aware of the processes, and are aware of business practices/principles

4. To promote efficiency and effectiveness among staff

Reality:

1. Frequent cases of miscommunication, lack of miscommunication, distortion

of communication (dagdag bawas) and chismis

2. Frequent alibis inaction, insubordination among new staff: non posting at blog

non answering of emails, texts

3. While we say our human resource are our greatest resources: many lack the discipline the determination and dedication to work with us as a team and hence become expenses and deadweight to the organization. Lack of proper training and orientation.

4. Many when asked about learnings in supposedly taken in this orientation deny having encountered such concepts/ideas that they signed/acknolwedged as having been taken up during orientation

Hence this revision of syllabus for orientation

Instructions:

1. Each trainee is given a copy of this syllabus either in soft or hard copy form. This is the guideline for the orientation. The trainee acknowledges each topic as having been taken up as they happen. This document is the basis for the issuance of Certificate of Training which is the basis for future salary increases

2. The trainees are given achievement exams/and exercises each day or periodically. Passing grade is 75%. The trainee MUST FINISH THE EXAMS AND SUBMIT THE REQUIRED OUTPUTS ON TIME. The delayed and non submission shall be a ground for the termination of the orientation and discontinuance of the proposed employment

3. No late or absence. Just one event is a cause of stoppage from further attendance in this orientation

4. Proper decorum: attire, behavior: courtesy and respect, focus, obedience.

Again as in 2 and 3, insubordination and disrespect can be a ground ofdismissal from this training

5 The participants in this orientation are deemed to have submitted prior to this

orientation date start their requirements: transcript, health certificate that they

are fit to work, certificates of employment from previous employer, references,

and Background Investigation

As a final precondition, no one shall be allowed to start the employment until

such employee has been issued certificate of training, (passed this training)

submitted all the requirements. Officers are not exempt from this training

6. Expenses and training allowance

1. Training allowance of xxx amount shall be granted to the participant

upon being evaluated to be at the next salary level

2. The company shoulders the board and lodging of the participant during the

6 days orientation

3. The company reimburses the transportation expenses incurred upon

completion of the training, and start of employment with the company.

7. Training assessment:

1. The trainee must participate in all the activities and submit required out

puts as in team building, vision board and tribute

2. The passing grade is 75%. The trainee either parts out or repeats

if he/she does not pass

Syllabus:

Day 1 Welcome, company history and products: tour of cemetery

and HAMP PM

2. Personal Mastery: attitude, discipline, CCD the secret, positive

mental attitude, leadership, words to avoid, time management

habits of successful person, secrets of success

observation of SAA work

3. Professionalism: office etiquette, execution, communication

organizational chart, matrix management, making memos

FAR, phone ethics, answering text emails, writing memos, the GROW memo, writing PDCA, customer service,

observation of Acctg Treasury work

4. Productivity and Profitability: Efficiency, effectiveness,

Using an organizer, work, work scheduling, management,

sales - cost = gp, 5s, quality, TPM, (cost/expense reduction)

5. Process- Process flow, MC Admin Plans (Responsibilities, Tasks,

Outputs, Standards) Use of portals, abstracts

6. Working on projects, presentation Graduation, panunumpa

Detailed syllabus: contains: Trainor objectives, activities, resources learning assessment: (activities or exams)

Day 1: Assembly and introduction.

The trainees must come on or before 7:30. in proper office attire. (They should have been billeted the day before) The 3f staff must likewise come early before 730 to set good examples. The trainees must be welcomed and given

temporary id and/or name tag.

Breakfast 7:30 to 800 (company supplied)

Start 8:00 am

1. Prayer (Josh Groban or Celine Dion)

2. Pambansang Awit ng Pilipinas

3. Self Introduction 8:00 to 9:00

Purpose: to get acquainted with other trainees, to sharpen memories

Mention your name status, address, what you took up, former job

your five year plan, and expectations from the training.

The next one mentions the name of the previous speaker and then

mentions the above about himself/herself and the cycle completed (ie

all the names of all trainees are mentione and recalled by everyone

4. PPt presentations:

1. Welcome trainees

(. Company products, history hand outs/brochures

Video on company products

2. Admonition to trainees

3. MC on trainees

5. Resources: You tube, PPts, Communication site (pages for company

history, other sites for products)

6 Important topics to be covered: Discussed ND Trainee Signature

1. Sunnao

2. Vision Mission Beliefs and Principles

3. Company history and products

4. What is our business?

5. Sunnao

6. Legal basis for the business:

PD 957, EO 648, RA 6552, RPC 315, Corporation code

7. Definition of a memorial park

. Activities:

1. Naming of the batch

2. Election of officers; planning what to do on graduation

day

3. Formation of groups, assignment of leaders and naming of the group

4. Drawing of symbols about themselves

5. Memorizing and recitation of Company Vision,Mission, Beliefs

and principles

6. Visiting HAMP

Day 2 Personal Mastery

Important topics to be covered: Discussed ND Trainee Signature

1. Attitude is everything

2. 7 learning from Ed Morato

1. To do

2. To think

3. Intuit

4. To feel

5. To communicate

6. To be

3. Leadership

4. Chris Lowney - 4 pillars of leadership

5. What is success?

6. 6 Secrets Success

Henry Ford on Success

Seize the Day

Magsimula ka

7. Hanap buhay

8. 7 Habits of successful person

9. Be careful of your words - Words to avoid....

10. Time management - Using an organizer

11. Bibilical relevance:

1. Jesus Heals Roman centurion servant

2. Parable of the Talents (multiplying our gifts)

3. Friends of the paralytic

4. Romans 12:2

5. Romans 13:2

Resources: Personal Mastery ppt, Time management ppt,

Chris Lowney ppt, 7 habits, the Pencil Parable

The carrot, egg, coffee bean video

Activities:

1. Team building

a. Tower building with handicap

b. How to be a no limit person how many paper clips can you put

into the glass

2. Writing your own vision board

3 . Observation of SAA work

Day 3: Professionalism Discussed ND Trainee Signature

Important topics to be covered:

1. Office decorum: ID, uniform, attendance, proper conduct

2. Communication: FAR

1. Text, (sms) emails blogs

2. Phone calls; phone ethics

3. Meetings

4. Reports: timely and regular submission

5. Writing memo correct format - grammar and spelling, syntax

1. GROW memo

2. PDCA

6. Organizational chart lines of communication

Henry Fayol - Principles of Management at Slideshare or you tube

3. Office etiquette

4. Discipline ppt on discipline

5. CCD

1. Classes of punishment

2. Classes of offenses

Activities:

1. Practice writing a memo

2. Practice GROW memo

3. Practice uploading at website/FB pages

4 Practice writng PDCA

5. Observation of TA, ICR activites

6. Writing a work schedule - using the organizer

7. Midweek achievement exams

Day 4 Profitability and Productivity:Discussed ND Trainee Signature

Important topics to be covered

1. Management ppt

2. No 1 and 2 principles - discussion and explanation

3. Cost reduction

4. Quality definition

5. 5s, TPM

6. Effectiveness vs efficiency

7. Sales - Cost = GP

Activities:

1. Communication relay

2. 5S practice set

3. Water transfer by spoon water relay

4. PE at Eastridge. Assembly 600 am at 7 11

Day 5: Processes Discussed ND Trainee Signature

1. Process flow for AP and ICR

2. Doing a PPA

3. Doing an abstract

4. Doing an IF, Cash advance, or PCF

5. Price computation penalties, interest

6. MCs since 2010

7. Admin plan reading and discussion

HR

CSS 2

SFC

PM: doing the project for the motif

The project could also be levelling up of interment

Role playing for interment: following the checklist and the novena

Day 6: HR processes: Discussed ND Trainee Signature

1. Hiring

2. Training

3. Performance evaluation

4. Benefits:

Govt

SL, VL, ML, paternity benefit

Incentives: SAA CTA

Future benefits: retirement pay, and health care after evaluating our PNL

Schedule of Off, OT skeletal force

Christmas parties, outings, sales and collection incentives

Uniform

Activities:

Objectives: To test the passion and the teamwork of teams

Prepare for the graduation:

Program: MC?

Presentations (tributes, the motif and others) especially production numbers

Panunumpa