June 23, 2018

ManCom Meeting minutes

Good day! Attached herewith my minutes of our discussiom this morning.

For your review and comments.

Thank you.






Minutes of the Discussion, June 23, 2018 at the Conference Room, 3rd Flr. Juana 
Merced Bldg. Angono Rizal

Members:
Mr. Jorge U. Saguinsin - Senior Managing Director
Ms. Joanne D. Abiog- Junior Accountant
Ms. Nallie May C. Idioma- HR Assistant

Agenda: Communication and Breakthrough Thinking

Communication has 2 things:
Written communications
Hibino Breakthrough

Memo should consist of the following:
Tell them what to do
Explain
Tell what you have told them
Action:  In creating memo, we should use the GROW Memo so we can deliver the information clearly and we were able to explain what we want from them, even in conducting a teleconference we should apply it.

GROW MEMO:
G – Goals
R – Reality
O- Options
W- What to do next

Action: Successful businessmen wrote down their goals.

Breakthrough Thinking 
Means exceeding your thoughts.

Principle in Breakthrough Thinking:
Uniqueness Principle -  people should think for a solution, they can copy but it must be improved.
Purpose Principle - Explore and expand to understand what is really happening.
System Principles
Input – the 4 M's
Throughput - Process
Output- Product
Purpose- Value
Environment - environment
Human Capital- Manpower
Catalyst- Incentives
Solution After Next- thinking what will be the effect of the decision that you make.
Timeline and Betterment Principle- People should always think out of the box. There should always have a constant improvement, Kaizen.

Action: Breakthrough Thinking Principles serves as a guide in creating decision. We should always think for the better and for a long term plan. Letting our thoughts exceed makes us more curious and motivated because we want to know if we made a good decision, therefore it helps us to discover something new with ourselves, and it is applicable for us, because it strengthens our beliefs, that we will learn one new thing a day and we are changing to be better and be very competitive. 


The discussion was adjourned at exactly 10:40 am.





On Sat, Jun 23, 2018, 5:30 PM Joanne Abiog <bpi.comptroller2018@gmail.com> wrote:
Dear Sir Jorge,

Attached herewith is my summary notes on minutes we made this morning re Communications and Hibino Principles.


Best Regards,

Joanne Abiog
Junior Accountant



Please visit the following sites:




DON'T FORGET TO OFFER OUR OTHER SERVICES! 
KAYA NATIN TO!



On Sat, Jun 23, 2018 at 2:39 PM Jorge Saguinsin <holygardens.groupnew@gmail.com> wrote:
Idagdag:    Inputs/resources required:

               1.  Manpower

               2.  Machinery

              3.  Money

 sa Action plan

On Sat, Jun 23, 2018 at 2:17 PM, Jorge Saguinsin <holygardens.groupnew@gmail.com> wrote:
TO:     BPI HR

Thru:   Madel

Subject:   Template for Mancom Meeting Minutes

1.  What is ManCom Meeting:

     This is a meeting between and among middle manager (CMO) and junior officers concerned with execution and problem solving

     Its regular members include:    Ms. Madel, HR, Junior Accountant, Project
     Engineer, and Marketing staff.  In the future heads of MLII and Destiny are to 
     join

2.  Frequency of meeting:   Weekly on a Tuesday at 4 pm

3.  Agenda:   problems, items for execution plans

4.  Template for Minutes

     Objective:

     1.  To standardize making of minutes

     2.  To make minutes making efficient and productive (ie that it will produce
          results action

     3.  To have current and up to date minutes

     4. To have a means of communicating mancom decision throughut 
         the entire organizaation


    Reality: 

         1.  We do not have a template

         2.  Minutes draft keep coming back and forth

    What is the  template?

    Title:   Minutes of the Holy Gardens Mancom Meeting on ______________
              Held at _______________

    (No need for letterhead)

   Members Present:  (enumerate)

   Members Absent (enumerate)

   Agenda:

    1.  Reading of the previous minutes

    2.  Business Arising from Previous Meeting:

        1.  Updates and status

        2.  Difficulties encountered

       3.  Resolutions

    3.  Current Agenda for Action:  Resolution

    4.  Other matters:

         1.  FYI

         2.  Non actionable items


The meeting started at _____________chaired by.  After due deliberations, 
the following motions were passed:

(This format is very detailed and will take time)

1.  Item:

    1.  Proponent

    2.  Things proposed:

         5w 1H

         Advantage

         Disadvantage:

         Those in favor, reason

          Those against:  reason

     3.  Resolution  No  MR 2018 -  Title

         Action Plan:

         Who will do it?
  
         When?   Start?                  Finish

         How/Process

         Reports/Update to be submitted

         Maintenance/housekeeping required, insurance, permits etc

       This portion can be copied and sent to the executive who will implement


5.  Secretary shall be: _____________________________________

     Per diem:    P400.00 for every 4 sets of minutes approved by mancom, and
                       distributed to SBU

    Effective:    July  2018

For questions, contact the undersigned....

For execution
    
        


--
PAGSASANAY SA TAGUMPAY (Training for Success)




















SETTING THE STANDARDS IN INTERMENT SERVICE
Innovation creates more wealth and more customers


  Jorge U. Saguinsin

  Be a BIDDA now

  RRURAC   (Read, Reflect, Understand, Realize Act, Check)

   Please visit the following sites:

   









Notice:   This email address is a private property of Holy Gardens Group and its contents are private and confidential.    Its contents and attachment  may not be copied nor forwarded to parties other than the ones intended to,  nor can the contents be used other than the original intent  You are advised to delete the message you received if in case it may have been wrongly sent to your good office



--
PAGSASANAY SA TAGUMPAY (Training for Success)




















SETTING THE STANDARDS IN INTERMENT SERVICE
Innovation creates more wealth and more customers


  Jorge U. Saguinsin

  Be a BIDDA now

  RRURAC   (Read, Reflect, Understand, Realize Act, Check)

   Please visit the following sites:

   









Notice:   This email address is a private property of Holy Gardens Group and its contents are private and confidential.    Its contents and attachment  may not be copied nor forwarded to parties other than the ones intended to,  nor can the contents be used other than the original intent  You are advised to delete the message you received if in case it may have been wrongly sent to your good office
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